A Fiduciary Secretary

About the job

Our job offer is exclusively aimed at people wishing to perform a secretarial/office employee role. This is not an accountant, assistant accountant or tax specialist position and no progression towards these roles is planned in the short term.

Job Description

• Our office has about ten people. We are looking for an experienced secretary to ensure the daily administrative and organisational management of the firm.
• Workplace 5 minutes’ walk from Lausanne station.
• Activity rate between 40% and 60%, to be discussed.
• Required presence: Tuesday and Wednesday from 8 a.m. to 5 p.m.
  Half days or the additional day – depending on the agreed activity rate – will be set by mutual agreement and will be worked on Monday or Friday.
• No teleworking possible.
• Immediate start.

We offer

• A stable and professional working environment.
• A small team.
• Varied responsibilities with real autonomy.
• A permanent position within a recognised fiduciary firm.

Your mission

• Telephone reception and client reception.
• Management of mail, emails and correspondence.
• Preparation, filing and scanning of files.
• Routine administrative management of the fiduciary and deadlines.
• Follow-up of invoicing.
• Management of diaries and appointment scheduling.
• Administrative support to management and the team.
  

Your profile

Please apply only if you meet the following criteria:

• Successful prior experience of several years in a secretarial role, ideally within a fiduciary in French-speaking Switzerland.
• Excellent command of French, both spoken and written, with impeccable spelling.
• Very good command of common IT tools (Microsoft 365, electronic document management, digital administrative tools).
• Proactive, autonomous, rigorous personality capable of anticipating needs.
• Strong interest in administrative and organisational functions.
• Ease in following up invoicing and recurring administrative tasks.
• Valid Swiss work permit or Swiss nationality.

Your application

Please apply via the platform only.
To efficiently process the applications received, we will only respond to files that meet the criteria mentioned in this offer and are submitted according to the prescribed procedure.