Executive Assistant 60 - 80% (m/f/d)

What is my role?

Our client is looking for you as an Executive Assistant for a fixed-term position until the end of 2027 with an option to extend. You will be part of a dynamic transformation process and work closely with senior management.

In this versatile role, you are the central interface between various departments. Your area of responsibility evolves with the needs of the organisation and offers genuine opportunities for shaping:

• Independent handling of administrative and organisational tasks to relieve managers and project leaders

• Appointment coordination, meeting preparation, minute-taking as well as deadline and task management

• Active support in project and portfolio management as well as in budget planning and cost control

• Structured preparation of figures and reports in Excel

• Documentation and further development of work processes

• Coordination between various departments to ensure smooth information flow

What do I need to be successful?

Our client is looking for someone with a commercial basic education and several years of experience in a demanding environment.

What really matters:

• You have a quick grasp and a genuine can-do attitude. You don’t wait for instructions but think ahead and take initiative

• You bring experience in an administrative project environment, are familiar with reporting processes and feel comfortable in dynamic, changing situations

• Numbers are not a foreign language to you: you understand accounting contexts and keep an overview of budget and cost issues

• Independent, structured working is natural to you – you are service-oriented and reliable

• You are very proficient in Microsoft 365, especially Word, Excel, PowerPoint and Outlook. You enjoy learning new tools and systems

Advantageous but not essential: experience in healthcare, quality and process management systems or with specific project management tools

What are my benefits?

Our client offers you a varied position in an environment that is reinventing itself. You are in the thick of it and can make a real impact.

What to expect:

• A responsible role with plenty of scope for creativity in an exciting transformation process

• Direct contact with senior management and insight into strategic decisions

• A diverse range of tasks that continue to develop – boredom is not guaranteed

• A team that values collaboration and welcomes your ideas

• The opportunity to contribute to something meaningful until the end of 2027 (with extension option)

What distinguishes the company?

Our client is a healthcare institution in a development phase with short decision-making paths. Here you will find a meaningful activity in a team that encourages initiative.

Languages
German: C2 - native level
French: advantageous

Work location
Bern

Vacancy number
VA-5JP-R5V