Medical Secretary in the Orthopaedic Surgery and Musculoskeletal Trauma Service - 70%

With more than 13,000 employees representing 160 professions, the Geneva University Hospitals are a reference institution at both national and international levels. To learn more about our institution, take a few minutes to view our 2025 retrospective by clicking here.

The position is attached to the Surgery Department. This department provides care for patients both electively and in emergencies. It represents a centre of excellence, not only Swiss but also European, in several fields and in many of its surgical specialties.

The Orthopaedic Surgery and Musculoskeletal Trauma Service manages surgical and conservative treatment of musculoskeletal conditions in adult patients, taking into account services provided by other HUG departments. It also cares for adult patients suffering from spinal trauma or disease without spinal cord or neurological injury, as well as adult patients with surgical conditions affecting the hand.

Furthermore, it provides rehabilitation and physical treatment for patients referred to the specialised unit of physical medicine and orthopaedic rehabilitation, as well as preventive care and management for patients with musculoskeletal injuries related to sports practice.

Within the service secretariat, your mission is to organise and independently manage the daily work related to the activities of the assistant doctors and clinical heads.

Thanks to your interpersonal skills, you welcome, inform and direct patients presenting to the Orthopaedic Surgery and Musculoskeletal Trauma Service and manage incoming telephone calls.

You organise consultations by managing the doctors’ electronic calendars and preparing patient files. After consultations, you independently and promptly type medical reports and operative notes. You also assist with processing discharge letters from the service. When necessary, you schedule additional medical examinations. You also manage and follow up on insurance requests (DRM).

While responding to various requests, you successfully and autonomously carry out administrative activities related to your role, such as patient file follow-up, mail and email management.

You demonstrate proactivity in performing logistical tasks arising from secretariat life, such as receiving, sorting, distributing and/or following up on paper mail and orders, scanning and archiving various documents.

Within the team, you develop close relationships with your fellow medical secretaries and ensure continuity of service during absences. More generally, your service-oriented attitude makes you a flexible person ready to apply your versatility to serve the institution by working in different departments as needed.

You hold a Federal VET Diploma (CFC) as a commercial employee and/or a medical secretary diploma, or any equivalent qualification.

You have proven experience in a similar position within a medical secretariat.

You have a very good knowledge of IT tools (ECDL certification required: advanced level in Word, standard level in Excel), as well as the institutional software used at HUG (DPA, DPI, GRECO 2, OPALE).

You have perfect command of French, both spoken and written, and proven writing skills. Medical terminology is easily understandable to you. Knowledge of English is an asset.

Possessing a good team spirit, you are able to work in a shared office with several secretaries. While having a good sense of organisation and priorities, you are autonomous, rigorous and precise in the tasks entrusted to you.

You also have the tools to cope with unforeseen events and easily manage stressful situations.

Finally, you demonstrate a strong sense of confidentiality.

• Start date: 01.11.2026
• Number of positions: 1
• Work rate: 70%
• Job class: 11
• Contract: Permanent
• Application deadline: 14.08.2026
• Contact for information: Ms A. Casimiro Lopes, Head of Secretariat, tel. 079 553 50 43

Your application file must include a motivation letter, your curriculum vitae, copies of diplomas and certificates required for the position, and the last two work certificates.

This announcement is addressed equally to women and men.

Committed to fighting unemployment, HUG encourages applications from the Cantonal Employment Office.

Only applications submitted via the recruitment platform will be considered. Paper and email applications will not be processed.