Facility & Mailroom Specialist 100% in Zurich (temporary until further notice) - Others work in the office.

For an internationally active company in the financial sector in Zurich, we are immediately seeking a reliable, discreet and highly organised individual.

In this versatile role, you ensure that mail, rooms, access, external service providers and technical processes run smoothly in the background. So you do not just distribute shipments. You reliably keep a demanding office routine moving. Therefore, we are looking for immediate start

Facility & Mailroom Specialist 100% in Zurich (temporary until further notice) - Others work in the office. You make sure they can...

Your tasks:

Mailroom and internal logistics

• Receipt, inspection, sorting and distribution of incoming mail
• Preparation, franking and dispatch of outgoing shipments
• Timely forwarding to the responsible departments and floors
• Coordination with Swiss Post and external courier services
• Organisation of collections and special deliveries
• Compliance with internal safety, quality and shipping regulations
• Checking that no prohibited or dangerous shipments are accepted or sent

Facility Management

• Planning, coordination and control of external service providers
• Inspection of rooms, furniture and facilities
• Identification and reporting of repair or renovation needs
• Processing and follow-up of requests via the ticket system
• Coordination of technical alarms as well as fire and burglary notifications
• Organisation of office and parking space allocation
• Management of conference and meeting rooms
• Monitoring of cleaning and maintenance schedules
• Creation and control of evaluations on office space utilisation
• Management of access control and CCTV systems
• Issuing and tracking of access authorisations
• Support with technical or organisational irregularities

Your profile:

• Experience in facility management, building operations, technical service or a comparable role
• Experience in a mailroom, internal logistics or courier services is an advantage
• Technical understanding and a good eye for irregularities
• Independent, structured and reliable working style
• Professional appearance, discretion and sense of responsibility
• Good German skills as well as practical English skills
• Good MS Office skills; experience with ticket systems is an advantage

Conditions:

• Workplace: Zurich city centre
• Workload: 100 percent
• Working hours: Monday to Friday, 08:00 to 17:00
• Start date: As soon as possible
• Duration: Temporary assignment, currently without a fixed end date

You can expect a professional, international working environment with high quality and safety standards. The role is versatile, responsible and significantly more demanding than the term 'mailroom' might initially suggest.

Interested? Then I look forward to your application. Questions? Just give me a call.