Corporate Security Services Administrator

About the job

• Clerical work and first-level support: Administrative processing, coordination and deputising in group-wide security processes, in particular personnel and security checks, operational safety procedures for subcontractors as well as security clearance and document management
• Data and document management: Maintenance and management of databases, registers, forms and confidential documents as well as ensuring traceable filing and archiving
• Environmental and hazardous materials management: Administrative support in the nationwide management of safety data sheets, hazardous substance information, labelling and associated databases
• Back office and administration: Independent handling of general administrative and organisational tasks, in particular appointment coordination, correspondence, minute-taking, task management and support of reporting
• Project administration: Organisational and administrative support of corporate security projects, including documentation, scheduling, information preparation and follow-up of tasks
• Training management: Administrative planning, coordination and documentation of training sessions as well as support in training controlling and reporting
• Deputising and collaboration: Ensuring defined deputising within the Corporate Security Services team as well as collaboration with internal specialist departments and external contacts

• Completed commercial basic training (EFZ) or equivalent qualification
• Several years of professional experience in clerical work, administration, back office or a comparable service function
• Experience in coordinating administrative processes as well as in managing databases, documents and digital filing systems
• Knowledge in the areas of security, information protection, environment or hazardous materials management is an advantage but not mandatory
• Very good organisational skills as well as a structured, independent and reliable way of working
• Strong service orientation, communication skills and enjoyment of working with different specialist areas
• High level of care, discretion and sense of responsibility when handling confidential information
• Confident use of MS Office and digital information and management systems
• Very good German skills in spoken and written form as well as basic English skills; additional national language is an advantage
• Willingness to familiarise yourself with new specialist areas and administrative processes and to travel occasionally within Switzerland

About 3000 employees of RUAG and RUAG Real Estate make a significant contribution to the security of Switzerland every day. They ensure that the Swiss Army and other operational and security organisations can always perform their tasks comprehensively.

• Completed commercial basic training (EFZ) or equivalent qualification
• Several years of professional experience in clerical work, administration, back office or a comparable service function
• Experience in coordinating administrative processes as well as in managing databases, documents and digital filing systems
• Knowledge in the areas of security, information protection, environment or hazardous materials management is an advantage but not mandatory
• Very good organisational skills as well as a structured, independent and reliable way of working
• Strong service orientation, communication skills and enjoyment of working with different specialist areas
• High level of care, discretion and sense of responsibility when handling confidential information
• Confident use of MS Office and digital information and management systems
• Very good German skills in spoken and written form as well as basic English skills; additional national language is an advantage
• Willingness to familiarise yourself with new specialist areas and administrative processes and to travel occasionally within Switzerland

• Clerical work and first-level support: Administrative processing, coordination and deputising in group-wide security processes, in particular personnel and security checks, operational safety procedures for subcontractors as well as security clearance and document management
• Data and document management: Maintenance and management of databases, registers, forms and confidential documents as well as ensuring traceable filing and archiving
• Environmental and hazardous materials management: Administrative support in the nationwide management of safety data sheets, hazardous substance information, labelling and associated databases
• Back office and administration: Independent handling of general administrative and organisational tasks, in particular appointment coordination, correspondence, minute-taking, task management and support of reporting
• Project administration: Organisational and administrative support of corporate security projects, including documentation, scheduling, information preparation and follow-up of tasks
• Training management: Administrative planning, coordination and documentation of training sessions as well as support in training controlling and reporting
• Deputising and collaboration: Ensuring defined deputising within the Corporate Security Services team as well as collaboration with internal specialist departments and external contacts