Legal and Finance Assistant 60% - 100%

As a Legal and Finance Assistant, based in Lausanne, you will support the legal and financial activities of a company in the financial services sector. This versatile position will allow you to work closely with the legal department to manage administrative and operational tasks.

Our client is a company active in the real estate investment fund sector, located in Lausanne.

Responsibilities

As a Legal and Finance Assistant, you will have the following responsibilities:

Administrative Management and Coordination

• Management of all administrative and organisational activities, including preparation and coordination of meetings, calendar management, room bookings, agenda preparation, as well as monitoring deadlines and actions.
• Management of correspondence, invoice follow-up, proofreading and formatting of documents, as well as drafting letters and administrative documents.
• Organisation and structuring of electronic and physical documentation, with implementation and improvement of efficient filing systems, notably within the framework of document digitalisation projects.
• Coordination of participation in conferences, training sessions and professional events, including registration management, scheduling and administrative follow-up.
• Creation, harmonisation and updating of document templates and communication materials in accordance with company standards.

Legal Support

• Preparation and coordination of documentation required for internal controls, audits and regulatory reviews, collecting information from various departments.
• Regulatory and legal monitoring, preparation of summaries and participation in organising internal training related to compliance.
• Management and follow-up of various annual declarations and regulatory certificates, including signature requests and necessary reminders.
• Updating and monitoring checklists, internal registers and compliance documentation.
• Contribution to the development, updating and dissemination of internal directives and procedures.
• Management of the secretariat for various internal committees and coordination of associated documents.

Support to the Finance Department

• Coordination and monitoring of financial calendars to ensure compliance with deadlines related to closings, audits, tax obligations, regulatory reporting and management reporting.
• Preparation and updating of dashboards consolidating key indicators from various financial teams.
• Participation in the preparation of financial presentations for management and governance bodies.
• Administrative coordination with external auditors, banking partners and various stakeholders during annual audits.
• Support in monitoring cross-functional projects, notably related to digital transformation, information systems and continuous improvement of financial and operational processes.

Candidate Profile

As a Legal and Finance Assistant, you have the following profile:

* Commercial employee CFC or equivalent training

* At least 10 years of professional experience in a similar position

* Proficiency with the latest IT tools (MS Office suite, Teams, Onedrive, etc). Knowledge of Artificial Intelligence tools is an asset

* Experience in the financial and legal fields is an asset

* Language: fluent French. German is an asset

* Rigour and attention to detail

* Analytical and critical thinking

* Excellent writing skills

* Sense of confidentiality

* Autonomy, initiative and ability to interact with different departments

* Highly organised and flexible person

Conditions and Benefits

Our client offers you:

• A permanent position in Lausanne with a flexible workload between 60% and 100%;
• A good working atmosphere within the team;
• An opportunity to develop your skills in the financial services sector.

If this Legal and Finance Assistant position matches your profile, please do not hesitate to send your application.