RUAG AG
Thun
2 days ago
Strategic Office Manager C5I
- 01 May 2026
- 100%
- Thun
Job summary
Join a dynamic team at RUAG, contributing to Swiss security. Enjoy a supportive work environment with great benefits.
Tasks
- Assist in presentations, meetings, and event preparations.
- Manage calendars, coordinate, and schedule appointments efficiently.
- Create reliable minutes and ensure deadlines are met consistently.
Skills
- Experience as a director's assistant with relevant qualifications required.
- Excellent MS Office skills, especially Outlook, Word, and Excel.
- Strong time management and quality focus with effective communication.
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About the job
What you can achieve
- Active participation in presentations and preparation of meetings and events
- Managing the calendar as well as arranging, coordinating and entering appointments
- Reliable minute-taking and consistently ensuring that pending tasks are completed on time
- Welcoming visitors and ensuring their care
- Organising business trips
- Correctly prioritising and forwarding messages and information
- Taking on internal and external communication tasks
- Gathering information from internal documents and processing it within the set deadlines
- Preparing or drafting and processing meeting documents, documentation, minutes, letters and reports
- Maintaining and managing an order and archiving system
What you bring with you
- Executive assistant with a federal diploma or comparable qualification
- Several years of professional experience in a comparable role
- Willingness to work full-time and primarily on-site at the C5I campus
- Excellent MS Office skills, specifically Outlook as well as Word/Excel/PowerPoint
- Knowledge of data protection and handling electronic signatures (rules)
- Good time management combined with a strong quality standard
- Audience-appropriate communication and a well-groomed appearance
- Reliable, proactive service-oriented personality with quick comprehension and networked thinking
- Persistent prioritisation, coordination and organisational talent
- German is your mother tongue and you have business fluent English skills in speaking and writing (at least B2), other national languages are an advantage
Salary and benefits
About 3000 employees of RUAG and RUAG Real Estate make a significant contribution to Switzerland's security every day. They ensure that the Swiss Army and other operational and security organisations can fully perform their tasks at all times.
- Executive assistant with a federal diploma or comparable qualification
- Several years of professional experience in a comparable role
- Willingness to work full-time and primarily on-site at the C5I campus
- Excellent MS Office skills, specifically Outlook as well as Word/Excel/PowerPoint
- Knowledge of data protection and handling electronic signatures (rules)
- Good time management combined with a strong quality standard
- Audience-appropriate communication and a well-groomed appearance
- Reliable, proactive service-oriented personality with quick comprehension and networked thinking
- Persistent prioritisation, coordination and organisational talent
- German is your mother tongue and you have business fluent English skills in speaking and writing (at least B2), other national languages are an advantage
- Active participation in presentations and preparation of meetings and events
- Managing the calendar as well as arranging, coordinating and entering appointments
- Reliable minute-taking and consistently ensuring that pending tasks are completed on time
- Welcoming visitors and ensuring their care
- Organising business trips
- Correctly prioritising and forwarding messages and information
- Taking on internal and external communication tasks
- Gathering information from internal documents and processing it within the set deadlines
- Preparing or drafting and processing meeting documents, documentation, minutes, letters and reports
- Maintaining and managing an order and archiving system
