Employee Secretariat Planning & Operations, 80-100 %

About the job

As a cross-sectional department with around 160 employees, Planning & Operations supports the frontline departments with specialists and advises the commander on security police matters. Our professional responsibility extends across locations in the city of Bern to the operations centres, the order service formations, as well as the (militia) service dog handlers throughout the canton of Bern. Become part of the team in our exciting hub function.

• Perform general secretarial duties such as business control in the administration system, mail processing, appointment coordination for the department management, and drafting general correspondence, including minute-taking at meetings and monitoring pending tasks
• Administration of all training and further education applications of the department, including financial processing in SAP
• Handle personnel administrative matters such as leave requests, performance bonuses, and internal job changes
• Ensure the flow of information within the department and coordinate interfaces with the corps
• Plan and organise the regularly held management seminars, including ensuring smooth on-site operations

• Completed commercial training or several years of professional experience in a similar role
• Experienced use of the MS Office suite
• Good comprehension and ability to think laterally, as well as a structured, precise, and goal-oriented working style even under high workload
• Initiative, loyal and discreet personality with high social competence, strong team orientation, and a flexible and solution-oriented attitude towards occasional work outside regular hours
• Very good written and spoken German skills as well as good French knowledge

• Secure employer and transparent salary system, length-of-service gifts (time or money)
• Dynamic environment in a large organisation, exciting contacts with people in everyday police work
• Value-based, appreciative manners
• Step-appropriate personnel development: competent induction, support for individual further training
• Flexible working models: annual working hours, part-time models, home office
• Health promotion: various sports and cultural offers, health check
• Mobile phone including subscription cost coverage