Administrative Assistant in the Residents Control Service (M/F)

About the job

To strengthen our residents control service, we are looking for an administrative assistant (100%). The person manages all requests and files related to residents control, with the aim of providing authorities and public administrations with the basic information they need, including for statistical purposes, about established or visiting persons. They perform administrative tasks at various levels of responsibility and autonomy.

Your main duties

- Ensure reception at the counter

- Process mail and draft correspondence related to their area of work, including at the request of their superior

- Carry out all changes (arrivals, departures, marriages, births, divorces, address changes, etc.)

- Keep all documents and files for residents and foreigners control up to date

- Handle requests for information, advice and various enquiries, respecting data protection laws

- Manage residence permits, their renewal and certificates of establishment or stay

- Be the point of contact for the foreign police

- Enter statistical data for the Federal Statistical Office (FSO) and the SPoMi

- Enter all necessary information to keep the building and housing register (RegBL) up to date

- Maintain the dog register, including the "Amicus" platform

- Keep the electoral register up to date

- Organise the entire voting and election process (federal, cantonal and communal)

- Perform delegated tasks independently and make decisions in standardised processes within their field of activity

- Analyse requests and propose solutions to their hierarchical superior

- Participate in meetings, take and draft minutes at the request of their superior

- Support other services if needed

- Assist with managing the municipality's website

- Ensure the administrative management of cemeteries

- Ensure the administrative management of the municipality's nursery school

- Ensure the administrative management of the summer cleaning of the Courtepin school district

- Manage and supervise commercial apprentices

- Perform any task not described in the job description that proves necessary for the service's needs

Your profile

- Training in administration or commerce at CFC level (or equivalent training)

- Certificate as a company trainer

- Experience in a residents control service

- Knowledge of two official languages (French, German) with good writing skills in one of the two languages

- Proficiency in Microsoft Office software

- Knowledge of Citizen is an asset

- Conscientious and discreet

- Ability to work independently and in a team

- Availability and flexibility in working hours (including voting days)

- Sense of responsibility

We offer

- A varied activity within a dynamic municipal administration.

- A working environment that promotes autonomy and collaboration.

- Opportunities for continuing education. Attractive working conditions according to current regulations.

Start date: 1 January 2027

Interested? We look forward to receiving your application and welcoming you to our team!