Receptionist and Office Management Clerk 80-100% - You Support Others...

Our client is an established and very well-positioned service company in Basel with a pleasing order situation, attractive office premises, and an exceptionally pleasant working atmosphere.

For reception and general office management, we are looking for a personality who does not simply see their role as secretarial by nature. This is about highly professional support: Project managers and specialists should be able to focus on their demanding tasks because they know they are reliably supported administratively and organisationally.

Therefore, we are looking immediately or by arrangement for a

Receptionist and Office Management Clerk 80-100% - You Support Others...

Your tasks:

• You are the central hub and first point of contact in the company
• You manage reception, the secretariat as well as the telephone switchboard and welcome guests, customers, service providers, and business partners
• Processing incoming and outgoing mail (both analogue and digital)
• Organisation of meeting rooms as well as ordering office and consumable materials
• Proactive and prudent administrative support of the heavily burdened project managers and the executive assistant
• Drafting and editing correspondence and minutes. Taking minutes at meetings if required
• Assisting with payment runs and processing accounts receivable including dunning procedures  
• Assisting with project accounting
• General coordination and administrative tasks
• Depending on experience and interest, the role can develop further, for example towards website, social media, and other tasks

What really matters

You enjoy making work easier for others. You think ahead, recognise what is needed, and act proactively. When the phone rings, a guest arrives, and a project manager urgently needs support, you keep an overview. Service is not a tedious obligation for you but an attitude you practise with conviction. You work attentively, reliably, and solution-oriented and are willing to go the extra mile when necessary.

What you bring:

• Commercial basic training with proven experience in reception and office management
• Well-groomed appearance, strong social skills, and a committed attitude with a genuine sense for service and support
• Very good German skills, foreign language skills are an advantage
• Confident handling of MS Office and modern software applications
• Organisational talent and structured working method
• Interest or knowledge in accounting
• Knowledge of the ERP software Messerli would be welcome but is not a requirement.

What you can expect:

You will work in a company with an excellent reputation, stable order situation, a respectful environment, and excellent employment conditions. Your direct supervisor is highly competent and ensures a careful and structured introduction. The working hours are generally between 07:30-12:00 and 13:00-17:00. The position is available immediately or from 1 February 2027.

If you enjoy thinking along, taking responsibility, and like supporting professionals, we should get to know each other. Our client remains deliberately anonymous. We will, of course, treat your application with absolute discretion.

Interested? Then I look forward to your application. Questions? Just give me a call.