Facility Management Establishment Assistant (M/F/D)

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SAMSIC-Emploi SA, a leader in its field, is today the solution for your job search in the tertiary sector

Mandated by one of our clients, we are looking for an establishment assistant position in the facility management sector.

Do you appreciate versatile roles that combine human resources, administration and contact with many stakeholders?

Within this company in the Lausanne region, you play a central role in the smooth running of the establishment. Under the responsibility of the establishment director and in close collaboration with the HR and Finance departments, you ensure the administrative management of personnel, commercial support and administrative and accounting follow-up.

Your main tasks:

• Ensure personnel administration: creation and updating of files, drafting employment contracts and amendments, hiring formalities and monitoring work permits.
• Manage procedures with social insurance and competent bodies, as well as administrative follow-up of illnesses, accidents, family allowances, parental leave and holidays.
• Enter fixed and variable elements necessary for payroll preparation, perform monthly checks and keep HR dashboards up to date.
• Ensure the application of HR procedures and current regulations, while providing advice and support to teams.
• Prepare commercial documents and client correspondence, and participate in preparing responses to tenders.
• Create and update client files and contracts in the ERP, prepare and check invoicing, then support the accounting department in reminders and monitoring unpaid invoices.
• Update activity dashboards and ensure administrative follow-up of quality controls.
• Enter supplier invoices and expense reports, and manage the establishment’s petty cash.
• Handle physical and telephone reception, mail processing and supply orders.

• You hold a commercial employee CFC, an equivalent diploma or skills acquired through internal progression.
• You have at least two years’ experience in human resources management, as well as professional experience in accounting.
• You possess a good knowledge of the legislation applicable to personnel management.
• You master the Office Suite tools and have good writing skills.
• You demonstrate organisation, method and rigour, with a real ability to manage priorities and adapt to varied tasks.
• You work autonomously while appreciating teamwork.
• Your interpersonal ease, listening skills and availability allow you to provide effective support to colleagues and your various contacts.
• You handle sensitive information with discretion and respect confidentiality.

If you are ready to take on this exciting challenge offering great prospects, send your application as soon as possible!