Office Manager 60 % over 4 days

1. Office Management & Administrative Support

• Manage day?to?day administrative operations: mail handling, insurance matters, interactions with local authorities, contract follow?ups, and general office administration.
• Serve as the main point of contact for facility management and external service providers (cleaning, security, catering, maintenance).
• Oversee office supplies, reception activities, deliveries, and overall office logistics.
• Coordinate business travel arrangements and visa requests.
• Support internal event coordination (team meetings, team?building activities, company celebrations).
• Handle document management, filing, archiving, and routine administrative tasks.
• Welcome visitors and manage incoming calls and emails.
• Prepare and issue customer invoices.

2. Accounting Support

• Monitor accounts receivable and manage payment reminders.
• Process supplier invoices and prepare payment batches.
• Enter accounting data into the ERP/accounting system.
• Perform payroll reconciliation tasks in collaboration with external service providers.