Assistant to Vice President

About the job

• You support the management and leadership team with organisational, administrative and coordination tasks.
• You coordinate appointments, meetings, workshops and business events and ensure their preparation and follow-up.
• You organise mail and calendar management, coordinate pending tasks and keep deadlines in view.
• You prepare presentations, decision-making documents, reports and other management materials and take minutes.
• You coordinate information across various organisational units and ensure an efficient flow of information.
• You take on operational tasks in SAP, such as order entries and processing business transactions.
• You manage smaller projects and independently take on topics such as organising training programmes or organisational development projects.
• You identify potential improvements and support the further development of administrative processes.
• In addition to the assistant function, the assistant manages smaller projects on behalf of the business unit manager and takes on operational tasks, such as order entries in SAP.

• Commercial training or comparable qualification as well as at least five years of professional experience in an assistant, coordination or comparable role, ideally in a larger or complex corporate or ICT environment.
• Very good knowledge of Microsoft 365 and ideally good SAP/SAP S/4HANA knowledge.
• Experience in appointment, task and pending management as well as in organising meetings and events.
• You can structure complex information and prepare it appropriately for the target audience and have a good understanding of organisational and project-related processes.
• Very good German and good English skills; French skills are an advantage.
• Driving licence category B is an advantage.

• You are loyal, trustworthy and discreet in handling confidential information.
• You are an upbeat, friendly and communicative personality who enjoys approaching people and bringing in different perspectives.
• You work independently, reliably and in a structured manner and keep an overview even with changing priorities.
• You like to get involved yourself, communicate confidently at different hierarchical levels and pick up the phone instead of just writing emails.
• You are flexible, solution-oriented and enjoy organising things, bringing people together and making a difference together.
• You are not just a classic assistant but a communicative and independent hub for our leadership team.

As Assistant to Vice President, you are a central hub within the business unit. You support the management and the entire leadership team with organisational, administrative and coordination topics, ensure an efficient flow of information and keep an eye on appointments, pending tasks and important duties.
You work with different organisational units, managers, employees and external partners. In addition to classic assistant tasks, you take on smaller projects and operational topics and actively contribute to the further development of processes.

• Commercial training or comparable qualification as well as at least five years of professional experience in an assistant, coordination or comparable role, ideally in a larger or complex corporate or ICT environment.
• Very good knowledge of Microsoft 365 and ideally good SAP/SAP S/4HANA knowledge.
• Experience in appointment, task and pending management as well as in organising meetings and events.
• You can structure complex information and prepare it appropriately for the target audience and have a good understanding of organisational and project-related processes.
• Very good German and good English skills; French skills are an advantage.
• Driving licence category B is an advantage.

• You are loyal, trustworthy and discreet in handling confidential information.
• You are an upbeat, friendly and communicative personality who enjoys approaching people and bringing in different perspectives.
• You work independently, reliably and in a structured manner and keep an overview even with changing priorities.
• You like to get involved yourself, communicate confidently at different hierarchical levels and pick up the phone instead of just writing emails.
• You are flexible, solution-oriented and enjoy organising things, bringing people together and making a difference together.
• You are not just a classic assistant but a communicative and independent hub for our leadership team.

• You support the management and leadership team with organisational, administrative and coordination tasks.
• You coordinate appointments, meetings, workshops and business events and ensure their preparation and follow-up.
• You organise mail and calendar management, coordinate pending tasks and keep deadlines in view.
• You prepare presentations, decision-making documents, reports and other management materials and take minutes.
• You coordinate information across various organisational units and ensure an efficient flow of information.
• You take on operational tasks in SAP, such as order entries and processing business transactions.
• You manage smaller projects and independently take on topics such as organising training programmes or organisational development projects.
• You identify potential improvements and support the further development of administrative processes.
• In addition to the assistant function, the assistant manages smaller projects on behalf of the business unit manager and takes on operational tasks, such as order entries in SAP.