Secretary of Associations/Foundations (80%)

Your mission

1. Management and administration of the association or foundation

Ensure the administrative, operational and financial management of the association or foundation.
Support the governing bodies in the preparation, organisation and follow-up of their work.
Organise committee, council, commission and working group meetings, including invitations, preparation of agendas and meeting files.
Write or coordinate the minutes, ensure their follow-up and oversee the implementation of decisions taken.
Organise general assemblies, prepare the necessary documents and ensure their smooth administrative running.
Monitor statutory obligations, carry out necessary statutory updates and coordinate the corresponding administrative procedures.
Supervise accounting, prepare budgets and monitor their execution in liaison with the competent bodies.

2. Promotion and representation of the association or foundation

Promote the association or foundation, its activities, services and projects to its target audiences.
Defend the interests of members with political, administrative and institutional authorities.
Participate in consultations, hearings and work related to legislative or regulatory projects.
Write, coordinate and present positions, notes and arguments.
Represent the organisation in official commissions, working groups and external bodies.
Contribute to communication, visibility, public relations and, where appropriate, media relations activities.

3. Development of the association or foundation's network

Develop, animate and retain the network of members, partners, sponsors and stakeholders.
Identify new members, partners or supporters, in line with the organisation's objectives.
Design and organise events, meetings, conferences and networking activities.
Strengthen links with economic, institutional, academic and associative actors.
Develop services or projects that meet the needs of members or beneficiaries.
Contribute to the search for partnership, funding or development opportunities.

Your profile

Higher university education or equivalent.
Proven experience in managing an association, foundation, professional federation or comparable organisation.
Native French speaker with good knowledge of English and German, enabling effective communication in writing and orally.
Very good organisational, planning, prioritisation and follow-up skills.
Excellent writing, analytical and synthesis skills.
Interpersonal ease and ability to interact with high-level interlocutors.
Proficiency in common office software tools.

Other required skills

Good knowledge of the economic, institutional and political environment of Geneva and Switzerland.
Understanding of the functioning of associations, foundations, governing bodies and decision-making processes.
Knowledge of issues related to interest representation, public affairs and institutional communication.
Knowledge of the Geneva economic fabric and the expectations of members or stakeholders.
Rigor, discretion and sense of responsibility.
Initiative, autonomy and sense of priorities.
Ability to work with several bodies, principals or stakeholders in parallel.
Results orientation and sense of service to members.
Ability to structure complex files and formulate clear recommendations.
Aptitude to develop a network and create sustainable partnerships.

Expected values and behaviours

Working conditions

Permanent contract.
Activity rate: 80%.
A stimulating work environment, in direct contact with the Geneva economic fabric.
Varied missions, at the interface between governance, institutional representation and network development.
Attractive and flexible working conditions.
Start date: 1st October 2026.
Workplace: Boulevard du Théâtre 4, 1204 Geneva.

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