Project Management Secretary at 80%

About the job

Codha, a non-profit housing cooperative active in the cantons of Geneva and Vaud, builds, renovates and manages buildings with a participative and sustainable approach.

In 2026, it has 22 buildings, 1,151 dwellings, more than 8,000 members, a team of 31 internal collaborators and 16 external collaborators.

As part of a retirement departure, Codha is recruiting for a position of:

Project Management Secretary at 80%

Your mission:

Under the responsibility of the Project Management direction and in direct support to the RMO/AMO, you ensure the administrative and operational follow-up of real estate projects, with a high level of traceability, coordination and documentary reliability.

Your main responsibilities:

• Preparation and organisation of meetings with authorities, agents, partners and future residents, taking minutes if necessary, distribution of documents and follow-up of actions;
• Management of the payment voucher circuit related to construction credits (validation, signatures, bank, accounting), keeping tracking lists, filing and transmission of supporting documents;
• Creation, updating and archiving of files; making documents and information available on collaborative platforms and managing necessary project access;
• Management of registrations and lists of future residents, communications related to project stages, logistical organisation of meetings and events, invitations and dissemination of information;
• Application of the Codha procedure, requests for equity funds, attestations and certificates of shareholdings, monitoring amounts received with accounting, compiling files and coordinating validations with the OCLPF until transmission for lease preparation;
• Support in the preparation and follow-up of sales files, coordination with banks, notaries, architects and buyers, as well as support to the RMO/AMO for deeds, PPE documents and individual choices;
• Processing of cooperative member application files: calculation of occupancy rates and effort rates.

Your profile:

• Experience in a similar position, with practice in administrative follow-up of complex real estate projects and coordination of multiple stakeholders;
• Ability to manage several files, deadlines, validation circuits and stakeholders simultaneously, with rigour and autonomy;
• Ease in file control, monitoring tables and management of financial documents;
• Excellent command of spoken and written French, ability to write clear and precise minutes, letters and communications;
• Very good command of office and collaborative tools, knowledge of QUORUM is a significant asset;
• Sense of priorities, reliability, discretion, team spirit, flexibility and ease with varied interlocutors;
• With an excellent sense of welcome and contact, you demonstrate tact, diplomacy and a pleasant attitude daily, while being able to integrate easily into an existing team and contribute to a collaborative and friendly working atmosphere.

We offer:

• Cooperative values and principles linked to participation and ecological transition (see the Codha Values Charter );
• A stimulating and creative working environment;
• A strong and friendly team spirit;
• A varied and autonomous position, based in Geneva; 80% activity rate;
• Starting date: to be agreed.

Only complete applications (CV, cover letter, diplomas and work certificates) will be processed.

Application deadline: 30 September 2026