Universität St. Gallen
St.Gallen
Project Assistance Administration & Organisation (m/f/d)
- 14 October 2026
- 100%
- St.Gallen
Job summary
The General Secretariat is the main support office of the rectorate. It assists university leadership in strategic, legal, and organizational matters.
Tasks
- Support the project management of the "Revision Personalreglement".
- Coordinate meetings, events, and document preparation effectively.
- Handle communication with internal stakeholders and administrative tasks.
Skills
- Completed commercial training with several years of experience.
- Structured, precise, and reliable working style required.
- Excellent communication skills at all hierarchy levels.
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About the job
The General Secretariat is the central staff unit of the Rectorate and supports the university management in strategic, legal and organisational matters. It coordinates central committees and contributes with its expertise to efficient and responsible leadership.
The General Secretariat includes the units Committees, Legal Service, Data Protection & Compliance as well as Records Management and Archiving.
Your tasks
- Within the framework of the "Revision of Personnel Regulations" project, you support the project management in all organisational and administrative matters.
- You coordinate appointments, meetings and events and take on the associated preparation and follow-up as well as minute-taking.
- In addition, you support the project management in the creation and editing of presentations, reports and documentation.
- You handle communication and coordination with internal stakeholders as well as administrative enquiries.
- Depending on workload, you take on further administrative tasks in the area of the Legal Service.
Your profile
- Completed commercial training.
- Several years of professional experience, ideally in public administration.
- Structured, precise and reliable way of working.
- Convincing, solution-oriented communication at different hierarchical levels.
- Confident handling of MS Office applications (Word, Excel, PowerPoint).
- Very good knowledge of German.
"A place that creates knowledge" - As one of the leading business universities in Europe, the University of St.Gallen (HSG) is committed to educating over 10,000 students and offers, as one of the largest employers in the region, around 3,800 employees an attractive and innovative environment in research, teaching, continuing education and administration."
