Commercial & Administrative Assistant – Back Office – 100%

About the job

APEC DIFFUSION SA – Geneva, Eaux-Vives

For over 40 years, APEC DIFFUSION SA has been supporting companies in their personalised objects and textiles projects. Our activity combines consulting, sourcing, personalisation, production and logistics, with a strong commitment to quality and service.

To strengthen our team, we are looking for a quick, precise, organised and reliable person, capable of managing their files autonomously and wishing to invest long-term within our company.

Your role

In direct contact with sales staff, clients, suppliers and carriers, you ensure the administrative and operational follow-up of orders, from their launch to delivery and invoicing.

A true back-office control point, you ensure the accuracy of information and documents before validation. You know how to manage several files simultaneously, prioritise urgent matters and progress quickly without losing precision.

Your main tasks

Commercial management & follow-up

• Manage and follow orders until delivery
• Prepare and check supplier orders
• Check proofs before validation
• Ensure communication and follow-up with clients, suppliers and other partners
• Monitor production and transport
• Anticipate deadlines, errors or missing information

Administration & pre-accounting

• Prepare and enter client invoices
• Check and enter supplier invoices
• Prepare supplier payments
• Ensure follow-up of payments and client reminders
• Keep files and data up to date in our ERP
• Participate in routine back-office administrative tasks

Your profile

We are looking for a lively, rigorous and structured person who enjoys working quickly and on whom we can rely.

• Quick, precise and attentive to detail
• Highly organised and able to manage several tasks simultaneously
• Autonomous, responsive and able to anticipate
• Comfortable with numbers, invoicing and pre-accounting
• Perfect command of French and excellent spelling
• Good level of spoken and written English – minimum B2
• Good knowledge of Microsoft Office
• Experience with an ERP; knowledge of EBP is a plus
• Neat and professional appearance
• Experience in a similar position preferred

We offer you

• Permanent contract at 100%, based in Geneva – Eaux-Vives
• A versatile role with real responsibilities
• A varied activity within a human-sized company
• Autonomy and trust in your work
• Start date to be agreed, ideally from 1st December 2026

Do you enjoy working quickly, managing several topics simultaneously and keeping control of your files?

We are looking for a reliable, committed person wishing to stay long-term, capable of becoming a key element of our back office.