Executive Assistant to Management / Executive Assistant (m/f/d)

About the job

Executive Assistant to Management / Executive Assistant (m/f/d)
Hours: 40 hours, full-time
Location: Aachen

KEEPING THE BACK CLEAR THROUGH INITIATIVE

In this role, you are far more than a classic assistant – you are the operational control centre, keeping the CEO and Vice President’s back free. Your goal is maximum relief through independent action and forward-looking organisation:

YOUR MISSION

• Active appointment management: You coordinate and manage calendars proactively. You set priorities independently and ensure that important focus times are maintained.

• Result-oriented meeting preparation: You organise meetings so that all documents are ready and management can start working immediately.

• Confident correspondence: You handle post and email traffic independently and decide what requires immediate attention and what you can deal with directly.

• One-stop travel management: You plan and book business trips (flights, hotels, transfers) completely independently, keeping efficiency and schedules in mind.

• Event support with foresight: You assist in planning events and conferences and ensure smooth operations on site.

• Communication hub: As the first point of contact for internal and external partners, you communicate confidently and reliably on behalf of management.

• Research & decision templates: You conduct analyses independently and prepare results as a clear basis for decisions.

• Project organisation: You keep control of projects and ensure deadlines are met without follow-up.

• Confident handling of finances: You process invoices diligently and proactively monitor expenses and billing.
  
  
  

  YOUR ENERGISED PROFILE

  ORGANISATIONAL TALENT WITH A DOER’S GENES
  

  • Your foundation: You have successfully completed a commercial apprenticeship or a degree (e.g. business administration).

  • Your experience: You have already worked in an environment where you directly supported management and know how to keep an overview.

  • Your mindset: You don’t wait for instructions. You think ahead, see what needs to be done, and complete tasks independently and solution-oriented.

  • Your intuition: You have an excellent sense of urgency. You immediately know what has priority and what can wait – even when things get hectic.

  • Your communication: You present yourself confidently and communicate clearly and kindly in German and English (spoken and written).

  • Your working style: You are highly organised, work in a structured way, and have excellent time management.

  • Your tools: You are confident with MS Office and enjoy working with digital collaboration tools.
    

    ENERGY FOR YOUR SUCCESS

    Help shape the e-mobility of tomorrow with us:
    With us, you have the opportunity to actively shape the future of e-mobility
    Challenging tasks & development prospects:
    We offer you challenging tasks with diverse perspectives for personal and professional development. Our tailored training opportunities support you in advancing your career.
    Motivated team & dynamic working style:
    You work in a motivated team with flat hierarchies, independent working methods, and quick decision-making processes. Collegial teamwork and an open working atmosphere are particularly important to us.
    Flexible working & workation:
    We offer you a flexible working time model with the possibility of mobile working and workation.
    Our special benefits for you:

    • Sport & health: Subsidised membership in the Urban Sports Club for your fitness.

    • Mobility: Option to lease a business bike through your salary

    • Company pension scheme for your future security

      Holiday
      You receive 30 days holiday
      Dog-friendly office:
      Our office is dog-friendly and our Feel-Good Managers ensure a pleasant working environment.
      
      
      

      Do you want to take this exciting path with us?

      
      

      Then we look forward to your application – preferably directly via our "Apply now" button.

      If you have questions about this position, you can contact our HR Business Partner Fatima via fatima.djedovic@elexon-charging.com.
      

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