Administrative Secretary 80%

About the job

Are you looking for a varied role where you can take on responsibility and make an important contribution to the smooth running of our court's daily operations? Do you enjoy working in administration, are structured, efficient and reliable, and can keep an overview even with a high workload, pitching in where needed?

Then you are exactly right with us!

We are looking for an

Then you are exactly right with us!

We are looking for an

Administrative Secretary 80%

Information

You have the exciting opportunity to gain an in-depth insight into our varied court routine from 1 October 2026 or by arrangement, until 31 July 2027 for the time being. You can gain diverse experience and actively support our well-coordinated and committed court team.

Your area of responsibility

File and business administration:

• Independent recording of new cases in the business management system and creation of file dossiers.
• Billing and scanning of summary proceedings
• Archiving of case files and management of the archive
• Preparation of judgment books
• Issuing certificates of finality

Communication and procedural administration:

• Appointment arrangements as well as correspondence with parties, their representatives and authorities

Preparation and dispatch of summons and postponement notices

• Issuing and dispatching court decisions
• Notifications of decisions to other offices
• Preparation and publication in the official gazette and SHAB as well as advertisements in newspapers

Reception and office services:

• Assessment and forwarding of incoming physical and electronic mail
• Willingness to manage the reception desk including entrance control
• Receipt of requests and concerns

Substitution at the telephone switchboard

Office and operational organisation:

• Regular assumption of the on-call week
• Regular holiday and absence/break cover within the commercial office
• Independent recording of new cases in the business management system and creation of file dossiers.
• Billing and scanning of summary proceedings
• Archiving of case files and management of the archive
• Preparation of judgment books
• Issuing certificates of finality

Communication and procedural administration:

• Appointment arrangements as well as correspondence with parties, their representatives and authorities

Preparation and dispatch of summons and postponement notices

• Issuing and dispatching court decisions
• Notifications of decisions to other offices
• Preparation and publication in the official gazette and SHAB as well as advertisements in newspapers

Reception and office services:

• Assessment and forwarding of incoming physical and electronic mail
• Willingness to manage the reception desk including entrance control
• Receipt of requests and concerns

Substitution at the telephone switchboard

Office and operational organisation:

• Regular assumption of the on-call week
• Regular holiday and absence/break cover within the commercial office

Your profile

• Commercial background – completed commercial or equivalent training with professional experience
• Experience in an administrative environment – ideally experience in administration, court or law firm
• High concentration ability: – quick comprehension as well as independent, structured and careful working method, combined with the ability to implement this even in lively situations
• Good expression and communication skills – very good German skills in spoken and written form; foreign language skills are welcome!
• Friendly, confident and service-oriented manner in dealing with parties and visitors
• Enjoyment of teamwork – team spirit, resilience, discretion as well as interest in legal and organisational contexts
• Experience in an administrative environment – ideally experience in administration, court or law firm
• High concentration ability: – quick comprehension as well as independent, structured and careful working method, combined with the ability to implement this even in lively situations
• Good expression and communication skills – very good German skills in spoken and written form; foreign language skills are welcome!
• Friendly, confident and service-oriented manner in dealing with parties and visitors
• Enjoyment of teamwork – team spirit, resilience, discretion as well as interest in legal and organisational contexts

Our offer

• An interesting, varied and responsible field of activity in a modern working environment near Uster station
• Appreciative collaboration with a committed and very collegial team that supports you during your induction.
• An attractive salary in salary class 12 according to the 2026 salary table of the Canton of Zurich
• Exciting professional and personal development opportunities
• A good working atmosphere with numerous sporting and social activities outside working hours
• Currently free parking spaces as well as benefits (Lunch Check, mobile phone contract).
• Appreciative collaboration with a committed and very collegial team that supports you during your induction.
• An attractive salary in salary class 12 according to the 2026 salary table of the Canton of Zurich
• Exciting professional and personal development opportunities
• A good working atmosphere with numerous sporting and social activities outside working hours
• Currently free parking spaces as well as benefits (Lunch Check, mobile phone contract).

Your contact

Sounds exciting? Then we look forward to receiving your application as soon as possible, no later than 15 September 2026. A criminal record extract must be submitted before any possible employment.

If you have any questions, please contact the Chief Court Clerk, lic. iur. Andrea Zogg (058 111 33 00).

If you have any questions, please contact the Chief Court Clerk, lic. iur. Andrea Zogg (058 111 33 00).