Compensation and Benefits Specialist - 6 months

• Administer group insurance plans (e.g., medical, life, accident ...) across eligible populations, ensuring accurate enrollment, terminations, changes, and timely invoicing.
• Coordinate with brokers/insurers on policy renewals, census submissions, claims escalations, and underwriting requirements.
• Manage complex cases (e.g., leaves, expatriates, cross?border workers, local specificities) and ensure the right coverage levels and documentation.
• Prepare employee communications (plan summaries, FAQs, renewal changes) and support employee queries with SLA?driven responses.

2) Benefits Vendor Management

• Act as day?to?day single point of contact for benefits providers (insurance, pension/3rd pillar if applicable, EAP, wellbeing).
• Run vendor performance reviews: SLAs, service tickets, accuracy, turnaround, and member experience; drive corrective actions.
• Lead procurement?aligned activities: data privacy addendums, contract terms, renewals, and fee benchmarking; raise POs and reconcile invoices.
• Support RFP/RFQ processes when needed; maintain an up?to?date vendor governance tracker.

3) Data Management & Reporting

• Maintain data integrity across HRIS (e.g., Workday, SAP SuccessFactors), benefits portals, and payroll interfaces; execute regular reconciliations (eligibility, premiums, deductions).
• Build and automate audits and controls (missing data, duplicates, effective dates, retro changes).
• Produce monthly and ad?hoc dashboards: participation rates, premium trends, claims/utilization (as available), and compliance status.
• Ensure GDPR/Swiss data protection alignment: access controls, secure data transfers, retention practices.

4) Compliance & Governance

• Ensure benefits practices comply with Swiss regulations, company policies, and contractual obligations.
• Maintain accurate policy documentation and employee communications; prepare materials for internal/external audits.
• Support risk management by tracking exceptions, documenting controls, and implementing remediation plans.

5) Payroll Interface & Finance Partnership

• Validate monthly benefits deductions and employer contributions, including retro adjustments and off?cycle corrections.
• Reconcile invoices vs. payroll deductions vs. provider files; resolve variances promptly.
• Partner with Finance on accruals and forecast impacts of renewals or plan changes.

6) Projects & Continuous Improvement

• Contribute to renewal cycles, open enrollment, and process digitization.
• Map and streamline end?to?end processes (joiners/movers/leavers) and standardize SOPs.
• Support change management: draft guides, run trainings for HR/Shared Services, and elevate employee experience.

Qualifications

• 3-5+ years in Compensation & Benefits (with proven focus on insurance and vendor management) ideally in FMCG or fast?paced, multi?site environments.
• Solid knowledge of Swiss benefits/insurance landscape; exposure to cross?border/expat scenarios is a plus.
• Experience with HRIS (Workday, SAP SuccessFactors, or similar) and payroll integrations.
• Strong Excel/Sheets skills (lookups, pivots); comfortable with data audits and reconciliations.
• Familiarity with GDPR/Swiss data protection and basic contract/SLA concepts.

Skills & Competencies

• Detail?oriented with a strong control mindset; high standards for data quality.
• Vendor management and negotiation skills; able to challenge and improve service performance.
• Stakeholder management across HR, Finance, Payroll, Legal, and external partners.
• Clear written & verbal communication (employee?friendly and executive?ready).
• Problem?solving under time pressure; proactive, organized, and resilient.