The SIB Swiss Institute of Bioinformatics is an internationally recognized non-profit organization, dedicated to biological and biomedical data science. Its data scientists are passionate about creating knowledge and solving complex questions in many fields, from biodiversity and evolution to medicine. They provide essential databases and software platforms as well as bioinformatics expertise and services to academic, clinical, and industry groups. SIB federates the Swiss bioinformatics community of some 900 scientists, encouraging collaboration and knowledge sharing. The Institute contributes to keeping Switzerland at the forefront of innovation by fostering progress in biological research and enhancing health.

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Job tasks

The Administrative Assistant is expected to provide a functional and welcoming environment for all Personalized Health Informatics (PHI) group members, ensuring that all daily operations run smoothly. We are looking for an enthusiastic connector with excellent communication and problem-solving skills.

Responsibilities:

• Provide administrative support, including managing correspondence and agendas, setting up meetings/conference calls and travel arrangements for multiple parties, etc.
• Coordinate and organise group events and meetings, workshops, seminars, trainings, conferences etc.
• Manage PHI’s group operations and facilities, including rental contracts, cleaning services, procurements of goods, IT services etc.
• Execute back-office activities such as processing of invoices and contract management
• Support HR processes (e.g. recruitment, contracts, permits) and assist in the onboarding process for new hires
• Support a productive, inclusive and motivating team environment by developing, implementing and reviewing related policies and procedures

Profile requirements

Essential:

• CFC and minimum 5 years of experience in a fast-paced, changing environment or equivalent
• Strong organisational skills, and the ability to multi-task with accuracy and reliability, solid time-management skills with the ability to prioritise tasks
• Ability to work independently and pro-actively
• Proficiency in collaborative electronic tools, office software, and document management
• An understanding of central administrative operations such as Finance, HR and Communications
• Experience working in a scientific/academic environment, preferably in biomedical research
• Fluent in English and German

Desirable:

• Working knowledge of French
• Awareness of the healthcare environment in Switzerland

How to apply

If you are interested in this challenging and highly interesting position, please submit your application including CV and letter of motivation through our online portal by clicking the "Apply" button.