Senior Business Assistant (m/f/x)

Job Location

Petit-Lancy

Job Description

Position: Senior Business Assistant (m/f/x)

Location: Geneva

Do you want to be part of our dynamic and high-paced P&G environment? If yes, we would like you to join us as a Senior Business Assistant!

In this role, you will be supporting senior leaders to ensure meetings, events and activities are carried out with accuracy and agility. You should be well-versed in technical office tools and software applications, calendar management, and coordinating travel and business meetings. You will also support the business by proactively handling projects and enabling other team members to do their jobs. Finally, you will as well be responsible for budget tracking and reporting and you will handle highly restricted internal and external information.

Your main responsibilities will be:

1.Management of the 2 VPs and 1 Senior Director (80%)

Complex Calendar management and meetings owner (different time zones)

Pre-reading / Pre-work

International travel arrangement / Visas as well as travel expenses

Long term planning

Compiling documents, presentations, etc

Announcements, Org chart & Distribution list updates

Purchase Orders

2. Administrative support to the Brand Leaders (20%)

Complex travel arrangement / Visas, including travel expenses

Handle meeting requests

Lead & coordinate projects given by the functional leaders on an ad-hoc basis as needed and required

Purchase Orders creation, tracking and budget allocation

Job Qualifications

Excellent Administrative & IT Skills: Office work-flow management, calendar management, domestic and international travel including anticipating visa needs, expense/budget management. Proficiency in Outlook, Word, Excel and PowerPoint.

Systematically prioritize and plan, strong follow-through and accountability. Attention to details is key.

Ability to handle complex situations under full autonomy with sense of urgency. Handle accurately multiple tasks.

Ability to work independently and pro-actively with strong ownership and initiative taking.

“Can do” attitude acting with sense of urgency and service oriented.

Strong communication and collaboration skills (English & French) are a must.

Acting with confidentiality and sensitivity, strong team spirit.

High commitment to the job, self-motivation and maturity are other important pre-requisites.

What we are looking for:

Minimum of a commercial diploma “CFC” (but no university degree) or equivalent work experience

First experience as administrative assistant experience supporting senior executive management

Advanced computer skills (Microsoft Office tools, SAP, Concur)

Strong organizational and time management skills

English proficiency: Proficient verbal and written communications skills

High level of accuracy and attention to detail

Diplomacy and discretion

What can we offer you?

At P&G, Day 1 starts with you making an impact on the world, P&G brands, and your career.

You’ll be at the core of breakthrough innovations, be given exciting assignments, lead initiatives, and take ownership and responsibility. Also, we provide creative work spaces where new ideas flourish. All the while, we will offer you world-class training and development to help you be a leader in your field. And it’s not just about what you will do, but how we will make you feel: welcomed, valued, purposeful, challenged, heard, and inspired !

You can also expect:

P&G Vibrant Living programs

Competitive salary and benefits program (private health care, PG stock, saving plans, etc.)

Compensation in line with your results and performance

Immigration sponsorship is available only for candidates with EU/EFTA (from Switzerland, Iceland, Liechtenstein, Norway) nationalities due to legal restrictions. For all candidates with non-EU/EFTA nationalities, we strongly encourage you to check our jobs in the other countries in which we operate. We might have a great career opportunity waiting for you elsewhere!

Job Schedule

Full time

Job Number

R000105351

Job Segmentation

Recent Grads/Entry Level (Job Segmentation)