Executive Assistant & Personal Assistant to CEO

Page Group Switzerland

Page Group Switzerland

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Infos sur l'emploi

  • Date de publication :

    27 avril 2024

  • Taux d'activité :

    90 – 100%

  • Type de contrat :

    Temporaire

  • Lieu de travail :

    Genève

We are looking for a dedicated and detail-oriented Executive Assistant & Personal Assistant to support the Founder/CEO of of a consultancy firm in a dynamic and fast-paced environment. The ideal candidate will excel at managing complex schedules, coordinating travel, and ensuring smooth administrative operations, while maintaining a high level of professionalism and confidentiality.

Our client is an indenpendant Consultancy firm.

Missions

Calendar Management: Coordinate all aspects of the CEO's calendar, including scheduling meetings, organizing logistics, and ensuring optimal time management.Travel Coordination: Arrange all travel logistics, including flights, accommodation, and ground transportation, to ensure seamless travel experiences.Expense Management: Reconcile expense reports, process receipts, and manage reimbursement claims in compliance with company policies.Administrative Support:Handlevariouspersonal administrativetasks andcoordinatewithsuppliers,including:
  • Tax filings and liaising with accountants.
  • IT support and troubleshooting.
  • Insurance-related matters and claims.
  • Personal appointments, including medical, family, and social events.
  • Monitoring personal payments and resolving discrepancies.
  • Additional miscellaneous administrative tasks as needed.
Program Coordination: Assist with program logistics, including materials ordering and delivery, printing, and providing on-site assistance as required.Internal Communication: Facilitate effective communication and coordination with external consultants, internal teams, and other stakeholders.Office Administration Backup: Provide backup support for general office administrative tasks and collaborate with the office team as needed.

Profil du candidat

  • Language Proficiency: Fluency in French and English, both written and spoken.
  • Experience: Proven track record as an Executive Assistant or Personal Assistant, ideally in a high-level corporate or private office setting.
  • Organizational Skills: Strong ability to manage multiple tasks and priorities with precision and efficiency.
  • Interpersonal Skills: Excellent communication and interpersonal skills, with a friendly yet professional demeanor.
  • Discretion: Ability to handle sensitive information with the utmost confidentiality and discretion.
  • Technical Proficiency: Proficient in Microsoft Office Suite and comfortable with IT-related tasks.

Conditions et Avantages

90 or 100% role.

Contact

  • Page Group Switzerland

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