Visits & Events Officer (CHEG26-006997)

This is an engaging role at the heart of the Mission’s work, based within the Communications Team.

You will be responsible for coordinating the programme of visits to Geneva by high level UK visitors, including Ministers, Members of Parliament, senior officials, and other VIPs, in support of the UK’s multilateral objectives.

You will also support the planning and delivery of a busy programme of official events for the Ambassador and Senior Leadership team, including receptions, panel discussions, and policy focused engagements.

The role requires cross-Mission collaboration, building strong relationships with policy teams, senior leadership, the residence and corporate services to ensure visits and events are professionally delivered and aligned with UK priorities. Visits and events are a key tool of influence within the multilateral system, and the role holder will play a central part in ensuring they are impactful and well coordinated.

You will also build and maintain strong, effective relationships with a wide range of external stakeholders, including international organisations, other permanent missions, protocol counterparts, and partners in Geneva and London. The successful delivery of visits and events depends on managing a broad network of partners, requiring strong relationship management skills, sound judgement, and discretion

This job puts you right in the middle of organising visits and events that make a difference. Does working with partners and pulling all the pieces together appeal to you?

What is this job about?

High-profile visits

• Coordinate visits to Geneva by Ministers, Senior Officials, and other VIPs.
• Lead selected visits from start to finish arranging accommodation, transport, accreditation, and security.
• Work closely with policy teams to build meaningful programmes, schedule meetings and secure venues.
• Partner with the Transport & Logistics team to manage arrivals and departures, and accompany visitors throughout their schedule to ensure everything runs smoothly.

Official events

• Plan and deliver a wide range of official events with the Ambassador and their Private Office (from receptions and panel discussions to policy-focused gatherings).
• Organise hospitality at the UK Residence, the Mission and external venues.
• Prepare guest lists, send invitations, and coordinate with the Residence team on all Residence-based events.
• Keep the events calendar up to date and take part in weekly planning meetings.
• Provide hands-on support during events, welcoming guests, managing last-minute changes and liaising directly with the Ambassador’s contacts.
• Lead on delivering the Mission’s flagship annual event, the King’s Birthday Party (KBP).
• Work with the Residence team to strengthen event processes, ensuring consistently high-quality delivery and value for money.

Programme coordination

• Keep oversight of all upcoming visits and events to help the Mission prioritise effectively and avoid scheduling clashes.
• Advise colleagues on shaping visit and event proposals that support the UK’s objectives in the multilateral system.

Our Ideal Candidate shows:

• Excellent command of spoken and written English (at a minimum of C1 level according to CEFR*).
• Previous solid experience in events management or a related role (minimum of 3 years’ experience).
• Qualified in Communications, Events Management, Business Administration, Hospitality or a related field.
• Proven ability to use software tools effectively, including Microsoft 365 suite (Excel, Planner) for event planning and tracking, and event management platforms (i.e. Zkipster).
• Strong attention to detail, with the ability to deliver accurate and high quality work.
• Effective time management skills, with the ability to plan and prioritise responsibilities.
• Confidence in engaging with colleagues and external contacts at all levels, including senior stakeholders.
• Flexibility and adaptability in response to changing priorities.
• Proven ability to manage multiple tasks simultaneously and deliver results at pace.

Nice to have:

• Written and spoken French (at a B1 level according to CEFR*).
• An interest in multilateral diplomacy.
• Knowledge of British culture or soft power.
• Experience working in another mission or international organization.

All applicants should have permission to live and work in Switzerland.

Applicants that have the right to live and work in Geneva and don’t require a visa sponsorship are: Nationals from United Kingdom, European Union and EFTA, along with Nationals of: Brunei Darussalam, Japan, Malaysia, New Zealand, Principality of Andorra, Principality of Monaco, San Marino, Singapore and Vatican – these applicants are eligible to live and work in Switzerland as long as holding a full passport valid for at least 12 months.

All other applicants need to have permission to live and work in Switzerland.

If the successful applicant does not hold a valid Swiss work permit or Swiss nationality, they will be required to work exclusively for the UK Mission in Geneva.

Learning & Development:

The UK Mission has a strong learning and development culture and attaches great importance to the learning and development of its staff, with both formal and informal training and development opportunities available for all employees & interns, in line with a personalised development plan. This learning and development offer is facilitated by the Mission’s L&D Committee and supported by the L&D Champion. We will work with you to identify relevant opportunities – including courses and job shadowing - depending on your needs and interests.

Please note that the deadline for applications is 23:55 on the day mentioned in the above field “Application deadline”. We advise you to allow enough time to complete and submit your full application, since only applications completed and submitted before the deadline will be considered.

Please be aware that the deadline for submitting applications is considered to be the time zone for the country where the vacancy has arisen.

Please be advised that the UK Mission will not be able to support any cost during the Recruitment and Selection process, Security Check nor the costs connected with relocation if offered a job.

*Please note for more information on the Common European Framework of Reference for Languages: Learning, Teaching, Assessment levels please click on the following link CEFR . Please bear in mind in case you are invited for an interview your language skill is going to be assessed.