Financial and Administrative Assistant

Atracsys LLC


Atracsys is a Swiss company specialized in leading-edge 3D/6D optical pose measurement systems for medical, research, education and industrial applications. The primary focus being on robotic and computer assisted surgery (CAS) systems.

Financial and Administrative Assistant

Job Purpose 


Support administrative, accounting and financial duties and assist managerial staff. Strengthen the sales & marketing team for sales back-office tasks. 


Main Tasks: 

Sales and management support

  • Administrative management: incoming phone calls, mail, office supplies management, office support 

  • Assist in planning and preparations for customer visits, meetings and presentations, 

AP Processing 

  • Receive the invoice, scan it and create a transaction in Zen (Inhouse system) 

  • Submit the invoice for review and create payment request 

  • Generate the payment order in the banking online system 

  • Generate the payment run list twice a month 

AR Processing 

  • Generate the invoice, check the invoice and send it to the customer for 3rd party invoices 

  • Push the sales transaction in Zen into the GL for invoices or credit notes  

  • Process prepayment sales to the right GL via manual journal 

  • Aged receivable listing 

Month end Close and reporting  

  • Perform reconciliation and journal definition according to the month end close  

  • Support the Finance Manager in the group reporting 

Analysis and support  

  • VAT declaration : prepare documents for the statutory VAT reporting 

  • Reconciliation of social charges, VAT  

  • Stock analysis , Cogs calculation or analysis 

  • PO and projects analysis 

  • Cash flow analysis and forecast of cash position 

Internal control  

  • Reporting : identify potential control gaps and support resolution, capture progress in reporting 

  • Monthly balance sheet account reconciliations 


The position is available immediately


If you are inspired by this opportunity, please submit your application ?(CV with photo, motivational letter, reference letters and diplomas).


We look forward to receiving your application! 



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