Executive Assistant M/F, 90 to 100%, Permanent Contract - General Management

At Hospice général, we work towards better living together in Geneva

Founded in 1535 in Geneva, our institution supports people who, at a certain point in their lives, need assistance for the necessary time to (re)gain sustainable autonomy. We promote the social and professional reintegration of people receiving social assistance, we welcome and accommodate asylum seekers whom we support throughout their integration process. Finally, we participate in the fight against the isolation of seniors.

We are more than 1,600 employees spread across 60 sites throughout the canton. We support more than 40,000 people.

By joining our institution, you will contribute to fulfilling our social mission, rooted in our values of collaboration, respect, commitment, and kindness.

In a context where our teams operate in demanding and constantly evolving fields, we are committed to offering stimulating working conditions: we aim for diversity and inclusion, value collective intelligence, encourage exchanges and innovation, and promote initiative-taking and experimentation.

Your mission

Within the general management secretariat, you provide high-level support to the Deputy General Director and the General Secretary. You facilitate their daily work, the flow of information, and the follow-up of files within their remit.

You contribute to the smooth running of the Board of Directors (BoD) and the Audit Committee, support the BoD chairmanship, and provide administrative support to the Internal Audit Service, respecting its independence.

You also organise seminars and institutional meetings. Proactive and reliable, you anticipate needs, monitor deadlines, and alert when the situation requires it.

Your main activities

• Provide secretarial support to the Deputy General Director and the General Secretary: managing diaries, correspondence, mail, invoices, expense claims, and routine administrative follow-up;
• Organise meetings of the Board of Directors and the Audit Committee: preparing files, coordinating participants, minutes, signatures, documentation, and monitoring decisions and deadlines;
• Provide administrative support to the BoD chairmanship, coordinate with board members, and support the Internal Audit Service; contribute, as needed, to governance files (committees, powers of attorney, audit body, notably);
• Organise management meetings, general management seminars, and other institutional events; prepare materials and ensure availability and archiving of documentation;
• Maintain administrative liaison with the supervisory department as well as with other departments and state services for files within the scope of the position;
• Anticipate needs, identify points of attention, carry out necessary follow-ups, and alert or request validation when the situation demands.

Your profile

• Maturity complemented by commercial training or equivalent - Executive assistant training is an asset;
• At least 5 years of experience in an executive secretariat, ideally with exposure to governance bodies, committees, or institutional events;
• Good understanding or strong interest in the functioning of the Geneva cantonal public administration and its institutions;
• Excellent writing skills and ability to quickly produce clear, precise, and appropriate documents for the audience;
• Excellent command of IT and collaborative tools, notably Microsoft 365, and ease in managing information and documentation;
• Sense of public service, discretion, and discernment in handling confidential information;
• Strong ability to anticipate and prioritise, initiative, reliability in follow-up, and ability to quickly understand issues beyond the administrative task alone.

We offer you

• An open and respectful corporate culture;
• Continuous skills development through an attractive training policy;
• Career advancement and internal mobility opportunities;
• A work-life balance;
• Numerous cultural and sporting activities to enjoy collectively within the institution.

Work rate: 90-100%

Contract type: Permanent

Job grade: 15

Start date: As soon as possible

Application deadline: 09.10.2026

Our recruitment process

It takes place in several stages depending on the type of position, where each step conditions the next: application analysis, telephone interview, recruitment interviews with management and human resources, and if applicable, job test and/or assessment centre for management positions and certain specific roles.

Interested in this position?

The recruitment service of Hospice général looks forward to receiving your complete application (cover letter, CV, highest diploma obtained, work certificates). For optimisation reasons in application tracking, we invite you to apply only online via our career portal, LinkedIn, or JobUp, in response to a specific job offer. Paper and email applications will not be considered.