Technical Secretary (M/F)

We have been living the "Human Dimension" for over 20 years, with passion, entrepreneurial spirit and team spirit.

Kindness, the energy of a smile and a strong commitment are the key words to support you at every stage of your professional transitions.

On behalf of one of our clients, we are looking for a Technical Secretary (M/F).

Your future responsibilities:

• You will be at the heart of the company’s daily organisation and ensure the link between management, field teams, clients and suppliers.
• You will handle telephone reception and email processing.
• You will inform clients and forward requests to the relevant people.
• You will write letters, offers, confirmations and various administrative documents.
• You will organise and file client and site folders.
• You will ensure archiving and updating of documents.
• You will manage incoming and outgoing mail.
• You will keep various internal databases and lists up to date.
• You will record new client requests.
• You will prepare and open site folders.
• You will ensure the administrative follow-up of ongoing work.
• You will organise appointments and site visits.
• You will participate in the planning of teams and interventions.
• You will coordinate information between clients, management and field collaborators.
• You will monitor deadlines and the administrative progress of sites.
• You will prepare the necessary documents for teams before their departure to sites.
• You will process reports and work orders submitted by collaborators.
• You will prepare and format quotes and offers.
• You will follow up on offers sent to clients.
• You will establish order confirmations.
• You will prepare invoices and work statements.
• You will check hours and services performed on sites.
• You will verify delivery notes and supplier invoices.
• You will ensure the follow-up of payments and outstanding invoices.
• You will prepare payment reminders.
• You will forward necessary documents to accounting.

Your profile:

• You have a commercial background with experience in a construction company.
• You are an organised, rigorous, autonomous and versatile person, capable of managing several files simultaneously and setting priorities.
• You have an excellent sense of organisation and enjoy working in a dynamic environment. You are reactive to unforeseen events and quickly find suitable solutions.
• You are comfortable in contact with clients, suppliers and collaborators and have a good team spirit.
• You master common IT tools and have good writing and administrative skills.
• You work with precision and ensure reliable follow-up of files, deadlines and various requests.
• You have an interest in landscaping, outdoor developments and construction. Experience in a technical environment, in building or in a landscaping company is an asset.

Your conditions:

You will join a structure offering quality conditions, team spirit and staff stability. Your tasks will be varied and your career plan assured. We offer you a tailored advisory approach by providing knowledge of the company, its values and principles.