PPE Administrator

About the job

Do you enjoy when a building runs like clockwork, juggling administrative tasks without losing track, and human contact is part of your daily life? Are you familiar with the workings of the PPE and able to expertly lead a general assembly? If building technology and energy transition also excite you, good news: we are looking for a:

PPE Administrator at 80-100%

What we expect from you:

• A central role: you will manage a complete portfolio of PPE, from the daily life of the buildings to monitoring the decisions of co-owners, acting as the main point of contact for your mandates.
• General assemblies from A to Z: preparation of agendas, invitations, conducting meetings, drafting minutes, and rigorous follow-up on the implementation of decisions.
• Technical aspects: monitoring maintenance and building works, requesting and analysing quotes, coordinating service providers, and supporting co-ownerships in their energy transition projects.
• Administrative rigour: managing correspondence, monitoring contracts and insurance, handling claims, and keeping files up to date, in collaboration with accounting teams.
• Collaboration: regular exchanges with co-owners, committees, administrators, and suppliers, with a spirit of service and transparency.
• A working duo: you will be able to count on a dedicated assistant to support you daily. It’s up to you to organise this collaboration well, delegate clearly, and develop this partnership to gain efficiency.

The profile we dream of:

• You have at least 3 years of proven experience managing a portfolio of co-ownerships in Switzerland.
• You possess excellent knowledge of building technology, energy transition, and co-ownership law.
• You master modern work tools and demonstrate true administrative autonomy. An interest in new technologies and AI? A plus!
• Would you like to train the next generation by coaching a third-year apprentice? An asset!
• You have strong writing and interpersonal skills, and client contact is part of your DNA.
• You are rigorous and organised, managing your schedule without becoming overwhelmed.
• You are available in the early evening during the general assembly period.
• You hold a driving licence.

What we offer you:

• An environment where rigour and kindness go hand in hand within a close-knit, dynamic team always ready to help each other.
• A 38-hour work week at 100%, once the probation period is over, because we believe efficiency and work-life balance make a winning combination.
• Flexible hours, especially during the busy general assembly periods.
• Possibility of remote working according to internal regulations.
• Various bonuses (profit sharing, recruitment, business referral, etc.)
• And many more 😉