Technical Secretary - 30 to 40% (Fixed-term Contract)

About the job

Who are we?

For over 25 years, Quartal Sàrl has been supporting construction projects in French-speaking Switzerland. Specialising in site management and construction economics, we work on a variety of projects alongside architects and clients.

With our offices in Vevey and Geneva, we bring together a team of professionals with complementary backgrounds and skills. We value the quality of work as much as human relations, mutual support, and trust.

To strengthen our team on a major site located in La Chaux-de-Fonds, we are looking for a rigorous, methodical, and reliable person who enjoys administrative work requiring precision and organisation.

Your mission

In close collaboration with our site managers, you will ensure two essential tasks for the smooth administrative running of the site.

Management of site meeting minutes

• Collect information provided by the site managers at the end of site meetings.
• Transcribe, structure, and format this information into detailed minutes.
• Integrate and organise numerous annexes and attachments.
• Ensure compliance with the client’s instructions and requirements.
• Verify the quality and completeness of documents before distribution.
• Ensure the dispatch of minutes to all relevant parties.

Management and tracking of plans

• Receive and record plans submitted by various stakeholders.
• Keep the plan tracking table up to date.
• Ensure filing, sorting, and organisation of documents to guarantee clear and reliable tracking.

Your profile

You like things to be well organised, have an eye for detail, and can manage a large amount of information without losing track.

• You have experience in administrative work.
• You are structured, methodical, rigorous, and reliable.
• You have excellent written French and are comfortable with drafting and formatting documents.
• You are proficient with common IT tools, especially Word, Excel, and Outlook.
• You can work independently while maintaining good communication with colleagues.
• You ideally live in La Chaux-de-Fonds or nearby.

Experience in construction or architecture is an asset but not essential. Your organisational skills and ability to work precisely are what matter most.

What we offer

• A fixed-term contract until 30 April 2028, the expected end date of the site.
• An initial activity rate of 30%, which may increase to 40% depending on workload.
• An essential presence every Monday for the whole day, with the remainder of working time to be organised.
• A position directly located in the site offices, rue de l'Hôtel-de-Ville in La Chaux-de-Fonds.
• Close collaboration with experienced site managers.
• A working environment where trust, mutual support, and quality human relations are essential.

Interested in joining our team?

If you enjoy organising complex information, care about doing a good job, and are looking for a part-time role in a dynamic environment, we would be pleased to meet you.

We look forward to receiving your application!