Administrative Assistant – Photovoltaics & Heat Pumps (M/F)

About the job

Join a company committed to the energy transition

Based in Écublens, HABIT’AVENIR is a Swiss company specialising in energy renovation solutions. We support our clients from A to Z in their projects, from the technical study to commissioning, including administrative procedures, subsidy applications, and installation monitoring.

Our areas of expertise:

• Photovoltaic installations
• Heat pumps
• Solar storage batteries
• Charging stations for electric vehicles
• Insulation and energy renovation

As part of our growth, we are looking for an experienced Administrative Assistant to strengthen our team and ensure the administrative follow-up of our photovoltaic and heat pump projects.

Your tasks

At the heart of the company’s organisation, you ensure the smooth administrative handling of client files in collaboration with the sales, technical teams, and various partners.

Your main responsibilities will be to:

• Manage and ensure the administrative follow-up of photovoltaic and heat pump projects.
• Compile, check, and update client files.
• Prepare and monitor authorisation, connection, and subsidy applications.
• Handle communications with municipalities, cantons, Pronovo, network managers, and other relevant organisations.
• Prepare quotes, contracts, invoices, and other administrative documents.
• Schedule interventions for technical teams.
• Track supplier orders and delivery times.
• Inform clients about the progress of their projects.
• Coordinate between clients, salespeople, technicians, and partners.
• Ensure the filing and archiving of administrative and technical files.

Your profile

You are an organised, meticulous person who values well-done work.

You have:

• Excellent command of French, both spoken and written.
• Administrative experience in the photovoltaic, heat pump, energy renovation, or construction sector.
• Good knowledge of Swiss administrative procedures (authorisations, connections, subsidies, etc.).
• Perfect mastery of IT and office tools.
• Excellent organisational skills and ability to manage priorities.
• Good communication skills and customer service orientation.
• Autonomy, rigour, and a true team spirit.

What we offer you

• A permanent contract with a flexible workload from 50% to 100%, according to your availability.
• An attractive salary, in line with your experience and skills.
• A varied position within a booming sector.
• A dynamic and friendly working environment.
• Close collaboration with experienced sales and technical teams.
• Great autonomy in managing your files.
• Opportunities for advancement within a growing company.
• The chance to actively participate in the energy transition in Switzerland.

Conditions

• Company: HABIT’AVENIR
• Workplace: Écublens (VD)
• Contract: Permanent
• Workload: 50% to 100%
• Start date: Early September 2026 or to be agreed

Join HABIT’AVENIR!

Do you know the photovoltaic or heat pump sector and want to join a dynamic company where your work has a real impact?

We would be delighted to meet you.

HABIT’AVENIR Écublens – Switzerland 📞 022 920 24 24 🌐 habitavenir.ch