Receptionist, Administration & Main Cash Desk Sports Office

Customer-oriented management of reception: You are the central point of contact for the clientele of the Sports Office as well as for the specialist departments of the cantonal administration. Contact takes place by telephone, in writing or on site at the Sports Office.

Administration: In your hub function, you act as the deputy to the assistant of the head of office and support the staff with various tasks such as processing Swisslos Sports Fund applications as well as personnel administrative tasks.

Main cash desk Sports Office: You are responsible for managing the main cash desk including monthly accounts in cooperation with the Finance and Controlling Department of the Department of Education Basel-Stadt.

Procurement and coordination: You proactively take care of ordering furniture, IT infrastructure, office supplies, etc. and maintain the office infrastructure (printers, copying and franking systems). Furthermore, you coordinate internal IT fault reports.

Special tasks: You enjoy communication tasks. You assist with newsletters, take minutes for committees and exchange rounds, and contribute to the organisation of internal and external events of the Sports Office.

Experience: You have experience in reception, customer communication or as an assistant in a dynamic environment. Ideally, you bring knowledge in accounting as well as procurement.

Personality: You convince with a customer- and service-oriented personality. You communicate confidently and appropriately with different target groups. Flexibility, organisational talent and affinity for numbers complete your profile.

Education: You have completed commercial training at EFZ level or an equivalent qualification.

Language: You communicate confidently in German and present yourself appropriately both orally and in writing. English and/or French skills are an advantage.

The Youth, Family and Sport area of the Department of Education Basel-Stadt covers a wide range of topics around childcare, child and youth welfare, early support and sport. It informs and supports children, young people and those involved in education and advocates for high-quality public and private offerings. The promotion of grassroots sport and exercise, in clubs and privately, is also a central task. These activities directly benefit many people in Basel: from children to parents to sports enthusiasts.

As the central point of contact of the Sports Office, you ensure a professional reception and smooth administration. You are in contact with clubs, associations, the public and partner organisations and take on tasks in cash and procurement management as well as processing Swisslos Sports Fund applications. The varied activity combines customer contact, organisation and administrative tasks with involvement in communication and event activities in a dynamic and sport-related environment. Occasional evening event duties are required.