Executive Assistant and Office Assistant

This position combines Executive Assistant responsibilities with office coordination tasks. The successful candidate will provide high?level administrative support to several senior team members, including diary management, meeting organisation and travel coordination. The role also contributes to maintaining the smooth daily operations of the Geneva office, working closely with the local Office Manager.

Executive Assistant Duties (Primary Focus)

• Provide Executive Assistant support to multiple senior team members
• Manage complex diaries and coordinate meetings across various time zones
• Handle travel arrangements and logistical planning
• Serve as a point of contact for internal teams and external stakeholders
• Prioritise incoming requests and coordinate meeting logistics
• Manage confidential information with the highest degree of professionalism

Office & Team Support

• Support the Office Manager with daily office operations
• Assist with general office administration and coordination
• Provide cover during holidays or absences when needed
• Contribute to maintaining a well?organised and efficient office environment

Events & Projects

• Assist in the planning and execution of the organisation's annual Forum (3-4?month preparation period)
• Contribute to ad?hoc administrative tasks and projects as required