Team Assistant for 6 months (Bilingual)

Travel and Logistics Coordination
* Manage end?to?end travel arrangements for team members, including flights, accommodation, visa applications, ground transportation, and travel insurance
* Act as the main point of contact for travel?related matters, ensuring cost efficiency and compliance with internal policies

Financial and Administrative Support
* Support the internal expense claims process, ensuring accuracy and timely follow?up
* Coordinate the processing of internal and external invoices in liaison with relevant stakeholders
* Maintain accurate records and ensure proper administrative tracking

Administrative Coordination and Filing
* Provide comprehensive administrative follow?up for ongoing projects and initiatives
* Maintain, organize, and continuously improve physical and digital filing systems to ensure easy access to documentation

Meeting and Calendar Management
* Coordinate online and in?person meetings, including scheduling, room bookings, logistics, and technical setup
* Ensure meeting rooms are properly prepared and equipped for effective collaboration

Documentation, Reporting, and Governance Support
* Attend meetings as requested and produce clear, accurate minutes
* Prepare agendas, presentations, and supporting documentation
* Assist in compiling materials for submission to governance or decision?making bodies

Event and Workshop Support
* Provide logistical and administrative support for workshops, internal meetings, and team events as required