Management Assistant

About the job

Present on the Lausanne real estate market for four generations, GALLAND & CIE SA, a renowned property management company in the Canton of Vaud, is a multigenerational family business. Specialising in property management, condominium administration, real estate brokerage, and building renovation, the company has developed discreetly while remaining attentive and responsive to innovations of different eras. Guided by values of ethics, quality, and efficiency, GALLAND & CIE SA's main objective is to ensure the best service for its clients while addressing the current challenges of the real estate market.

As part of a maternity leave replacement, to complete our technical and rental management team, we are looking for a:

MANAGEMENT ASSISTANT 100% - Permanent Contract

Start date: to be agreed, as soon as possible.

Your duties:

• Answer external and internal telephone calls professionally, courteously, and respectfully.
• Write and manage correspondence, ensuring rigorous follow-up of communications.
• Prepare work orders, requests for quotes, as well as awarding and rejecting quotes, ensuring information accuracy and compliance with established procedures.
• Prepare inventory reports for the property manager.
• Handle claims as first response and ensure follow-up of files.
• Prepare exit statements related to lease terminations.
• Process invoices and manage them within the required deadlines.
• Manage lease terminations and organise the re-letting of properties.
• Draft leases and all necessary annex documents.
• Prepare lease amendments and monitor rent changes.

Your profile:

• Holder of a Federal VET Diploma in Commercial Business
• Previous experience in a property management company, with good knowledge of real estate management processes.
• Strong writing skills, enabling clear and effective communication.
• Good command of common IT tools.
• Organisation, responsiveness, and rigour: ability to manage multiple tasks simultaneously and meet deadlines.
• Autonomy as well as team spirit: dynamism and willingness to contribute to a collaborative work environment.
• Excellent skills in priority management, stress resistance, and versatility.
• Interpersonal skills and positive attitude, with a good sense of mutual support.
• Knowledge of Quorum software (an asset).
• Immobase training (an asset).

We offer:

• Pleasant and stimulating working atmosphere and environment.
• Collaboration with a close-knit and dynamic team.
• The opportunity to join a company with recognised expertise and professionalism.

Please send your complete application file with cover letter and salary expectations via the Jobup website.

Only applications matching the profile will be considered.