Executive Assistant 50%

As a 50% Executive Assistant in the non-profit sector, based in Lausanne, you will play a key role in providing administrative and organisational support to the management activities. You will be responsible for handling various essential tasks to ensure the smooth running of the department.

Our client is an organisation active in the non-profit sector, located in Lausanne.

Responsibilities

As an Executive Assistant, you will have the following responsibilities:

• Organise and prepare meetings of the Foundation Board, the Advisory Chamber and their offices;
• Take minutes during sometimes lengthy meetings (without transcription assistance), as well as follow up on decisions;
• Manage the Management’s diary and organise appointments and travel;
• Prepare meetings and necessary documents;
• Draft various documents: correspondence, presentations, procedures and reports;
• Manage mail, calls, documentation and files;
• Handle office logistics and supplier follow-up;
• Participate in various projects and ensure close collaboration with different stakeholders;
• Monitor media coverage, liaise with the communication agency and update the website;
• Provide cover for the fellow Executive Assistant in case of absence.

Candidate Profile

We are looking for a person ideally with experience in the public, parapublic or institutional sector.

You are also a person who is:

• Organised, meticulous and with good analytical skills;
• Comfortable managing multiple priorities;
• Possessing excellent writing skills;
• Having a strong team spirit and enjoying collaborative work;
• Autonomous, proactive and reliable;
• Discreet and comfortable handling confidential information.

Conditions and Benefits

Our client offers you:

• A permanent contract at 50%;
• 5 weeks of holiday;
• A stimulating working environment in the non-profit sector.

If your profile matches the above and you wish to join this organisation, we invite you to send us your application.