Chief Physician Secretary of the Gynaecology Department - 100%

With more than 13,000 employees representing 160 professions, the Geneva University Hospitals are a reference institution at both national and international levels. To learn more about our institution, take a few minutes to view our 2025 retrospective by clicking here .

The position is attached to the Department of Women, Children and Adolescents , which aims to provide quality care tailored to the needs of women at every stage of their lives, and to the health issues faced by newborns, children and adolescents from birth up to the age of 16. It works on the development of cutting-edge services and specialist competence centres.

The Gynaecology Department includes numerous specialisations in surgical and medical fields. The department also houses the Breast Centre, where a multidisciplinary team provides personalised follow-up for women. The Perineology and Reproductive Medicine and Gynaecological Endocrinology Units, as well as consultations concerning the ovary or endometriosis, are also part of the gynaecology domain.

Within the gynaecology department, you assist the chief physician with the management and administrative organisation of the department, in clinical, academic and research areas, ensuring the interface between the various professional sectors.

You organise appointments, meetings and seminars, managing the chief physician’s electronic calendar. You prepare files, write meeting minutes and coordinate the follow-up of decisions made.

You manage correspondence independently. Your initiative allows you to analyse situations in order to propose response projects.

While responding to various requests, you successfully and autonomously carry out administrative activities related to your role such as managing schedules (VRH) for senior doctors, clinic heads and junior doctors, administrative management of private or faculty funds, organising medical congresses and symposia, and monitoring the budget allocated to the department and research.

Your proactivity enables you to perform logistical tasks arising from secretarial life, such as orders, hiring requests, expense reimbursements and training requests.

You also participate in the administrative coordination of the department’s consultations. In this capacity, you manage appointments, monitor consultation schedules, prepare medical files and liaise with patients, doctors and various stakeholders to ensure smooth outpatient care. You ensure the processing and follow-up of requests related to consultation activities.

Within the team, you develop a close relationship with your medical secretary colleagues and ensure continuity of service during absences. More generally, your service-mindedness makes you an agile person ready to apply your versatility to serve the institution by working in different departments as needed.

You hold a commercial or administrative qualification, such as a maturity certificate, CFC, and a higher administrative qualification such as a federal diploma as an assistant or executive assistant, or an equivalent qualification.

You have 5 years of successful experience in a similar position in an executive secretariat, ideally in the medical or public health sector. Medical terminology is easily understandable to you.

As the patient base is resident and international, you have perfect command of French, both spoken and written, and proven writing skills. You also possess very good written and oral knowledge of English (C1). Knowledge of a third language is an additional asset.

You hold the ECDL Advanced certification in Word, Excel, PowerPoint, Outlook and/or Web. Mastery of internal HUG software (VRH, DPA, DPI, OPALE, GRECO and Winscribe) is a strong advantage.

Calm and resilient, you are recognised for your organisational skills and precision in task execution.

You know how to handle confidential information and meticulously coordinate the unit’s administrative activities while knowing how to prioritise.

Committed and enthusiastic, you contribute to a positive atmosphere with patients, colleagues and partners.

• Start date: 01.11.2026
• Number of positions: 1
• Work rate: 100%
• Job class: 13, according to ECDL level in IT
• Contract: 12-month fixed-term contract, renewable
• Application deadline: 18.10.2026
• Information request: Ms S. Veliu, Head of Maternity Secretariats, Sahra.Biljali@hug.ch
• Request for job description: Mr C. Clerc, Deputy HR, cedric.clerc@hug.ch

Your application file must include a letter demonstrating your motivation, your CV, copies of diplomas and certificates required for the position, and the last 2 work certificates.

This announcement is addressed equally to women and men.

Wishing to commit to the fight against unemployment, the HUG encourage applications coming from the Cantonal Employment Office.

Only applications submitted via the recruitment platform will be considered. Paper and email applications will not be processed.