Technical Assistant 100%

About the job

In this position, under the supervision of the head of the technical department, you will work in direct collaboration with the technical manager to whom you will be attached. Together, you will form a working duo responsible for managing a portfolio of buildings.

You will handle the secretarial and administrative follow-up of the portfolio, maintain regular contact with tenants, owners, companies and other partners, and provide daily support to the technical manager, particularly in the administrative follow-up of works and claims.

Your tasks

• ensure the secretarial and administrative follow-up of the building portfolio entrusted to the technical duo, including maintaining schedules and filing documents, handling correspondence and its filing, managing diaries
• handle requests and communications with tenants, owners, companies, suppliers, authorities and other partners
• manage the administrative follow-up of works, technical interventions, maintenance contracts and claims files, from preparation to invoice processing
• organise the replacement of caretakers during their absences by commissioning companies or substitute caretakers
• prepare correspondence related to the recharging of works costs to the various parties involved, in coordination with the accounting department
• work closely with the technical manager and the various departments of the management company to ensure efficient and coordinated file management
• contribute to the smooth running and continuity of the service, notably by passing on useful information and replacing, during absences, the technical assistant of the designated backup group

Through your actions, you will contribute to the quality of our services and participate in the development of our Company’s image.

Your profile

• holder of a Federal VET Diploma as a commercial employee or equivalent training
• experience in a property management company, preferably as a technical assistant
• good command of French, both written and spoken
• good knowledge of Microsoft Office tools. Knowledge of the Quorum software is an advantage
• organised, rigorous and proactive person, with good interpersonal skills and the ability to collaborate with a variety of contacts
• Swiss nationality or holder of a valid permit

What we offer

A varied and responsible role in a human-sized working environment, attractive social conditions, a flexible working hours system and opportunities for continuing education.

If you match this profile and are motivated by the prospect of taking on this position, we invite you to send us your application, which will be treated confidentially.

Out of respect for the environment, we prefer electronic applications and thank you for sending your complete application file (cover letter, CV, copies of diplomas and certificates) only via the Jobup website.