50% Unit Secretary
- 05 November 2026
- 50%
- Permanent position
About the job
A leading international teaching and research institution, UNIL has nearly 5,000 staff members and 17,000 students, distributed between the Dorigny campus and the CHUV and Epalinges sites. As an employer, it promotes excellence, recognition of individuals, and responsibility.
Presentation
To complete its administrative team, the Faculty of Social and Political Sciences (SSP) is looking for a:
for its Institute of Sports Sciences (ISSUL):
50% Unit Secretary
Position Information
Start date: 01.01.2027 or to be agreed
Contract duration: Indefinite
Work rate: 50% (presence desired on Wednesday and/or Friday)
Workplace: Synathlon Building - Lausanne - Dorigny
Your Activities
You will actively participate in the institute's secretarial duties in all its tasks. Your main responsibilities will be to:
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Ensure the HR secretariat for sports practices: follow the entire hiring process (contracts, indemnity forms, hour statements), monthly check of indemnity and salary payments, update databases (FMPro, Odoo) and issue Youth and Sport certificates.
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Manage the financial administration of camps: monitor student fees (reminders, reimbursements), process teachers' expense advances and ensure their regularisation with the finance department.
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Provide administrative support for research activities: manage expense reports, invoices and reimbursement requests related to conferences; monitor internal and external research funds on SAP and DocSeries.
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Participate in various institute tasks: welcome the public (phone, messaging, reception), manage mail, archiving (GED) and supplies (inventory and orders).
Your Profile
Versatile, rigorous and with an excellent sense of organisation, you identify with the following profile:
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Holder of a commercial employee CFC (or equivalent qualification), you have at least 3 years of experience in administration (public or private) with proven practice in HR secretariat or financial management. Experience in the academic environment is a real asset.
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Perfect command of French (writing fluency and excellent spelling), English desired. Comfortable with office tools (Word, Excel, mail merge, PowerPoint) and management software (SAP, FMPro, Odoo, Jahia/CMS).
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Autonomous, precise and responsive, you enjoy teamwork and demonstrate a strong spirit of mutual support and service orientation.
Your Benefits
A pleasant working environment in a multicultural and diverse academic setting.
Opportunities for continuing education, a multitude of activities and other benefits to discover.
More information at unil.ch/travailler
For Further Information
Ms Floriane Jammet
ISSUL Administrative Manager
021/692 32 98
Your Application File
Application deadline: 17.11.2026
Please send us your complete application in Word or PDF format.
Only applications submitted via this site will be considered.
Thank you for your understanding.
Applicants selected by the selection committee for an interview will be contacted directly by us to arrange an appointment on the morning of Wednesday 25 November 2026.
Remarks
Levels 1 to 12:
UNIL is committed to:
• Equality, diversity and inclusion within its community;
• Ensuring an open, respectful and supportive environment for personal development;
• Offering working conditions favourable to balancing different spheres of life.
unil.ch/egalite
unil.ch/familles
