Administrative Assistant (M/F)

Our agency specialised in the Building sector and tertiary professions is active in the canton of Geneva.

For our client, we are looking for:

• Administrative Assistant (M/F) 50%

Your mission

Attached to a local structure of an ecclesiastical nature, you hold a key position at the crossroads of public reception, logistical management and administrative secretarial work. A true trusted interface, you ensure the smooth flow of internal communication and manage the material aspects of the premises.

• Reception and team facilitation

- Public reception: Ensure a welcoming reception and attentive listening to visitors (in person and by phone).

-Request orientation: Understand the needs of users and relay them to the appropriate persons.

- Team follow-up: Participate in coordination meetings and write the minutes (PV).

-Support for activities: Manage registrations and prepare course materials or documents for speakers.

• Administrative management and secretarial work

- Information flow: Manage the institutional calendar, sort general emails and handle postal mail (entry, response, traceability).

- Registers and documents: Write, update and archive official administrative documents, thematic lists and internal registers.

- Editing and communication: Collect information to lay out periodic newsletters and accompanying booklets.

-Internal coordination: Ensure correspondence with network collaborators, service providers and technical staff (caretaking, music, etc.).

- IT management: Update user data on the internal software (CRM) and refresh the website.

• Logistics and caretaking

- Premises management: Supervise the room booking schedule, manage rental contracts and ensure key follow-up.

- Purchases and stocks: Anticipate and order office supplies, maintenance equipment and consumables specific to the structure’s activities.

- Network relations: Maintain close collaboration with other secretariats and network services.

Profile and required skills

• Knowledge of the environment: A good general understanding of associative, institutional functioning and ecclesiastical structures is a strong asset.

• IT tools: Rigorous mastery of the Office suite (Word, Excel, Outlook) and ease with the Internet. Ability and willingness to train on an internal CRM.

Essential interpersonal skills

- Sense of discretion and confidentiality considered essential and absolute.

-Excellent interpersonal skills (empathy, welcoming all audiences).

-Flexibility and great adaptability to varied working methods.

-Ability to prioritise urgent requests and manage priorities.