100% Administrative Assistant (M/F - Fixed-term Contract)

Main duties

• Ensure routine administrative management and follow-up of files.

• Draft, format, file and archive administrative and commercial documents.

• Monitor contracts, insurance, subscriptions and administrative deadlines.

• Keep databases and document organisation up to date.

• Participate in the deployment of a new ERP system.

• Provide administrative support to management and teams.

• Organise appointments, meetings and ensure associated follow-ups.

• Facilitate the flow of information between internal and external contacts.

• Contribute to cross-functional projects according to company needs.

• Ensure administrative follow-up of suppliers and manage office supplies.

• Ensure the general smooth running of workspaces and tools.

Expected profile

• Commercial, administrative or equivalent training.

• First experience in an administrative role.

• Excellent command of French? and good knowledge of English?; another language is an asset.

• Very good command of MS Office tools and ease with digital tools.

• Organisational skills, rigour and autonomy.

• Discretion, service orientation and excellent interpersonal skills.

• Ability to manage multiple priorities in a dynamic environment.

• Reliability, proactivity and solution orientation.

• Team spirit and taste for versatility.

• Anticipation skills, flexibility and sense of priorities.

• Easy communication with varied interlocutors.

Working conditions

• The opportunity to join an emblematic house recognised for its expertise- and its high standards.

• An elegant, stimulating environment focused on high-end service.

• A rich position, combining operational support, technical and client relations.