Unit Secretary at 60%
- 05 November 2026
- 60%
- Permanent position
About the job
A leading international teaching and research institution, UNIL has nearly 5,000 staff members and 17,000 students, distributed between the Dorigny campus and the CHUV and Epalinges sites. As an employer, it promotes excellence, recognition of individuals, and responsibility.
Presentation
As part of the reorganisation of its secretariat, the Institute of Sports Sciences (ISSUL) of the Faculty of Social and Political Sciences (SSP) is advertising a new position of:
Unit Secretary at 60%
Position Information
Start date: 01.01.2027 or to be agreed
Contract duration: Indefinite
Work rate: 60% (presence desired on Wednesday and/or Friday)
Workplace: Synathlon Building – Lausanne – Dorigny
Your Activities
You will actively participate in the institute's secretariat in all its tasks. Your main duties:
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Participate in academic and research HR secretariat: manage recruitment and contract renewal procedures (assistants, doctoral students, SNSF/invited researchers, interns), manage the job posting process via the e-recruitment platform and organise selection committee meetings, prepare hiring files, specifications and salary projections for the Management, welcome new staff members, monitor absences/certificates, manage access (Campus Card, telephony, premises) and follow up on annual interviews.
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Promote and enhance the Institute's activities: organise the arrival and stay of guest speakers and invited researchers (hotel bookings, transport, reception), provide administrative and logistical support during scientific events, conferences and internal events (AGMs, Councils), continuously update the institute's and its research units' website, as well as news and events (Jahia, Unisciences).
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Participate, in liaison with the Faculty of SSP student affairs service, in student and academic management: collect exam topics and compile invigilation lists, process registrations and receipt of dissertations (Sylvia and Serval databases) and book defence rooms.
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Manage reception and participate in general secretariat meetings: draft minutes of Institute Council and General Assembly meetings, handle reception (physical, telephone and emails), distribute mail and manage archiving/EDM.
Your Profile
Meticulous, proactive and possessing excellent interpersonal and organisational skills, you have the following profile:
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Holder of a commercial employee CFC (or equivalent qualification), you have at least 3 years’ experience in administration (public or private) with proven practice in HR secretariat or financial management. Experience in the academic environment is a real asset.
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Excellent writing skills in French and impeccable spelling, English required (spoken and written). You are proficient with common office tools (Word, Excel, mail merge, PowerPoint) and databases (SAP, FMPro, Odoo, Jahia or others).
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Analytical mind (minute writing), precision, versatility and autonomy, you possess a keen sense of organisation, a spirit of mutual aid, collaboration and service.
Your Benefits
A pleasant working environment in a multicultural and diverse academic setting.
Opportunities for continuing education, a multitude of activities and other benefits to discover.
More information at unil.ch/travailler
For Further Information
Ms Floriane Jammet
ISSUL Administrative Manager
021/692 32 98
Your Application File
Application deadline: 17.11.2026
Please send us your complete application in Word or PDF format.
Only applications submitted via this site will be considered.
Thank you for your understanding.
Applicants selected by the selection committee for an interview will be contacted directly by us to arrange an appointment on the morning of Tuesday 24 November 2026.
Remarks
Levels 1 to 12:
UNIL is committed to:
• Equality, diversity and inclusion within its community;
• Ensuring an open, respectful environment conducive to personal development;
• Offering working conditions favourable to balancing different spheres of life.
unil.ch/egalite
unil.ch/familles
