Team Assistant - 3 months

We are seeking a Team Assistant to support a team of directors on a 3-month temporary assignment. This role is fully office-based and combines classic administrative support with office management responsibilities, ensuring the smooth day-to-day running of the team and workplace. The ideal candidate is detail-oriented, service-minded, and able to manage multiple priorities in a fast-paced environment.

Team Support

• Provide comprehensive administrative support to the team
• Manage calendars, schedule meetings, and coordinate appointments
• Arrange internal and external meetings, including logistics and materials
• Organize business travel (flights, hotels, itineraries) and handle expense reports
• Prepare presentations, reports, and documents as required
• Act as a point of contact for internal and external stakeholders
• Support ad hoc projects and team initiatives

Office Management

• Ensure smooth day-to-day office operations
• Coordinate with external vendors (facility management, suppliers, IT support, etc.)
• Manage office supplies and place orders when needed
• Oversee meeting room organization and office tidiness
• Support onboarding logistics for new joiners (desk setup, materials, access, etc.)
• Handle incoming mail, deliveries, and general office requests