Executive/Marketing Assistant (French/Swiss German)

For our partner located in the canton of Vaud, GI Life Sciences is looking for a:

Executive/Marketing Assistant (French/Swiss German)

Position available from 1st October

Your mission:

You ensure the smooth running of administrative, commercial and organisational activities. As a true support to management as well as to the commercial and marketing teams, you coordinate information, meetings, documents and contractual processes to guarantee effective operations management.

Your responsibilities:

• Organise, prepare and follow up on management meetings, including drafting minutes.
• Manage diaries, appointments and coordinate meetings.
• Prepare presentations, files and materials necessary for meetings, visits, training sessions and events.
• Ensure the administrative organisation of training and follow up on secretarial activities.
• Participate in the administrative management of the vehicle fleet.
• Provide administrative and organisational support to the commercial and marketing teams.
• Coordinate the organisation of commercial meetings and ensure their follow-up.
• Handle written and telephone communications with clients, partners and suppliers.
• Manage, file and update contractual archives.
• Prepare, send and monitor contracts and their deadlines.
• Ensure compliance with deadlines and follow-up of contractual obligations.
• Work closely with the Finance and Accounting teams on administrative aspects related to contracts.
• Prepare and update administrative documents intended for clients and partners.

Your profile:

• Commercial, administrative or equivalent training.
• Excellent command of French and Swiss German (minimum C1 level).
• Proven experience in an assistant, back-office, office management or administrative coordination role.
• Excellent organisational skills, ability to manage priorities and coordinate.
• Good interpersonal skills and strong written and oral communication abilities.
• Very good command of Microsoft Office tools, especially Word, Excel and PowerPoint.