Executive Assistant 60-100% (M/F)

For our partner, a recognised player in real estate investment fund management in French-speaking Switzerland, showing sustained growth, we are looking for an Executive Assistant to strengthen the Risk Management, Compliance & Legal and Finance & Controlling departments.

This role is aimed at experienced executive assistants, ideally with solid experience in the real estate or fiduciary sector, wishing to evolve in a cross-functional role with high added value, in direct connection with management.

Your responsibilities

Reporting to the Risk Management, Compliance & Legal management as well as the CFO, you play a central role in the smooth running of these departments.

As such, your main tasks are as follows:

• Organisation and coordination of sessions and meetings (agendas, minutes, follow-up of deadlines)
• Management of correspondence and formatting of documents and letters
• Structuring and classification of electronic files, notably in the context of a document migration to Microsoft 365
• Preparation of documentation required during periodic controls and external audits
• Monitoring of annual regulatory declarations and keeping compliance registers up to date
• Coordination of the financial deadlines calendar (closures, audits, tax declarations, reporting)
• Development of dashboards consolidating financial data and contribution to presentations for management bodies
• Cross-functional administrative support (regulatory monitoring, internal training, relations with auditors and external partners)

Your profile

• Commercial employee CFC or equivalent training
• At least 5 years of proven professional experience in a similar position, ideally acquired in the real estate or fiduciary sector
• Excellent command of Microsoft 365 tools, knowledge of artificial intelligence tools is an asset
• Fluent French, German is an asset
• Rigor, attention to detail and analytical mindset
• Excellent writing skills and a strong sense of confidentiality
• Autonomy, initiative and ease in cross-functional communication
• Organisation, flexibility and ability to manage priorities

Benefits

• A strategic position within a recognised and dynamic organisation
• A human, friendly and small-scale working environment
• Real opportunities for continuous training
• A part-time position possible, from 60%
• A permanent contract, based in Lausanne

About us

At Safeguard Global Switzerland, we specialise in staff leasing (temporary and permanent personnel placement) and offer customised solutions to support companies in their recruitment needs, throughout Switzerland and beyond.

Thanks to our presence in more than 170 countries, we combine local expertise with international reach, enabling us to identify, attract and delegate the best talents on the market.

We operate in numerous sectors, providing qualified professionals for short or long-term assignments, always ensuring flexibility, regulatory compliance and quality of service.

Our mission is simple: to simplify access to competent and reliable labour, helping our clients achieve their goals with agility.

By collaborating with us, you benefit from a trusted partner, committed alongside you, who understands the Swiss market challenges and acts swiftly to advance your projects.

Joining Safeguard Global means being part of a dynamic network, driven by values of excellence, proximity and innovation.