Executive Assistant

About the job

Executive Assistant at 90-100%

To assist the Administrative Council as well as the General Secretariat by providing comprehensive support in administrative and executive tasks, we are looking for an executive assistant at 90-100%.

(The masculine form is used here solely for readability; the position is open to both women and men.)

Your mission and responsibilities

You are responsible for taking the weekly minutes of the Administrative Council meetings.

You prepare the agenda for the meetings based on internal service notes written by municipal staff.

You ensure the follow-up of the Administrative Council meetings, including managing the calendar, responding to invitations, and tracking incoming and outgoing mail and emails.

You guarantee the administrative follow-up of all subsidy requests addressed to the Municipality.

You oversee the management of the electronic document management system (EDMS) and ensure its proper use.

You substitute, during their leave, for the person in charge of assisting the Municipal Council.

For more details, find the announcement along with the full specifications on the website of the municipality of Confignon https://www.confignon.ch/emploi .

Your profile

Holder of a commercial apprenticeship certificate (CFC) complemented by a professional baccalaureate or equivalent training.

A federal diploma as an executive assistant is an advantage. You have 5 years of experience in an executive secretarial position where order, organisation, initiative, availability, and autonomy are essential.

You have strong writing skills and the ability to quickly produce clear, concise, and precise minutes.

You have a good understanding of or a strong interest in the functioning of municipal public administration as well as a sense of public service.

You handle confidential information with discretion and judgement.

You are expected to organise your day by taking initiatives and are capable of prioritising urgent tasks over important ones.

You are proficient with common IT tools and comfortable managing information and documentation, appreciating this field.

You have perfect written command of the French language.

If this profile matches you, do not hesitate to send your application along with a complete application file (cover letter, CV, copies of diplomas and work certificates) on jobup.ch.

Application deadline: 26 October 2026

Start date: 1 January 2027 or by agreement