Hospital-University Executive Secretary in the Pulmonology Department - 100%

With more than 13,000 employees representing 160 professions, the Geneva University Hospitals are a reference institution at both national and international levels. To learn more about our institution, take a few minutes to watch our 2025 retrospective by clicking here.

The Department of Medicine (DMED) provides comprehensive and specialised care for patients, both in hospital and outpatient settings. Driven by a human, holistic approach based on best medical practices, it offers reference care in numerous specialties (cardiology, gastroenterology, pulmonology, angiology and nephrology), with availability 24/7. Committed to clinical excellence, teaching and research, the DMED promotes innovation, continuous skills development and a patient-centred care organisation, while ensuring quality of work life and service efficiency.

Within this department, the Pulmonology Service cares for adults with all acute or chronic respiratory diseases, providing diagnosis, treatment and follow-up, both outpatient and inpatient.

This newly created position is part of the ALTER deployment, which aims to ensure compliance of work organisation with the Labour Law (LTr).

As a secretary, you assist one or more healthcare executives, notably chief physicians, clinic heads or deputy physicians, in the administrative management and organisation of their activities in clinical, academic and research fields, ensuring the interface between different professional sectors. You are also the contact person for exchanges with the University.

You organise appointments, meetings and seminars by managing the electronic calendar of these healthcare executives. You anticipate and prepare files, write meeting minutes and coordinate the follow-up of decisions made.

While responding to various simultaneous requests, you independently carry out administrative activities related to your role such as managing doctors’ schedules (VRH), administrative management of private or faculty funds, organising medical congresses and symposia, providing administrative support to service executives’ projects, and monitoring the budget allocated to the service and research.

Depending on the activity, you prepare patient files and after consultations, you autonomously ensure follow-up of consultations. If necessary, you schedule additional medical examinations. Thanks to your interpersonal skills, you welcome, inform and guide patients presenting at the unit and manage incoming telephone calls.

Your role requires rigorous priority management, organisation allowing anticipation and the ability to respond effectively to varied requests. You demonstrate proactivity in performing logistical tasks arising from secretarial life such as orders, requests for hiring, reimbursement or training.

In a perfect team spirit and collaboration, you work in coordination with the service secretariat as well as the chief physician and replace them as necessary to ensure continuity of service.

You hold a Federal VET Diploma complemented by higher administrative training such as a Federal Certificate of Executive Assistance. You have at least 3 years of successful experience in a role supporting governing bodies, management or executives in a similar position. Experience in a medical or public health environment is an asset.

You have perfect command of French, both spoken and written, and proven writing skills. Medical terminology is easily understandable to you. Mastery of a foreign language is a real asset.

You have very good knowledge of IT tools (ECDL standard/advanced level on Word, Excel, PowerPoint, Outlook and/or Web). Knowledge of software used at HUG (DPA, DPI, OPALE, GRECO, Winscribe and Laboratory Request) is an advantage.

We are looking for an organised, proactive, rigorous, autonomous person who can manage stress and evolve in a demanding and specialised environment. Your sense of service, discretion and ability to manage complex files with precision make you a key person.

• Start date: to be agreed
• Number of positions: 1
• Activity rate: 100%
• Function class: 12 (11 if not holder of ECDL certificates).
• Contract: permanent
• Application deadline: 18.09.2026
• Contact for information: Ms M. Matteo-Collaud, Head of Secretariat, micheline.matteo-collaud@hug.ch or Ms A. Mergy Jawo, Head of Secretariat, Anne.Mergy@hug.ch

Your application file must include a letter demonstrating your motivation, your curriculum vitae, copies of diplomas and certificates required for the position.

This announcement is addressed equally to women and men.

Wishing to engage in the fight against unemployment, the HUG encourage applications coming from the Cantonal Employment Office.

Only applications submitted via the recruitment platform will be considered. Paper and email applications will not be processed.