Project Assistant - SharePoint - NGO

Description

• Support the implementation of the Enterprise Content Management project.
• Participate in project meetings and follow-up discussions with internal teams.
• Review shared-drive content and verify alignment with the new SharePoint structure.
• Check metadata, permissions, and file integrity before and after migration.
• Liaise with Business Units to clarify requirements and resolve structural issues.
• Coordinate with technical teams to report and track migration-related incidents.
• Validate migrated content and ensure compliance with established standards.
• Provide clear administrative documentation and progress updates.
• Assist with content mapping between source locations and SharePoint sites.
• Offer basic user support and guidance (non-training) during the transition phase.
• Monitor deadlines and ensure smooth coordination across multiple stakeholders.

Profile

• Experience in content management, records management, or digital filing systems.
• Familiarity with SharePoint Online.
• Strong attention to detail and ability to perform systematic quality checks.
• Excellent communication skills with the ability to liaise with various stakeholders.
• Highly organized, reliable, and comfortable managing multiple tasks.
• Able to understand information structures, metadata, and file hierarchies.
• Proactive problem-solver who can work independently.
• Strong client-service mindset and collaborative attitude.
• Ability to adapt quickly to new processes and tools.
• Fluency in English; good command of French is an advantage.

Job Offer

• Opportunity to contribute to a strategic, organization-wide transformation project.
• Exposure to modern digital tools and international NGO operations.
• A supportive and multicultural working environment with room to grow.