Universitätsspital Zürich
Zürich
Executive Assistant: Cardiology Clinic 80-100%
- 21 September 2026
- 80 – 100%
- Permanent position
- German (Fluent), English (Fluent)
- 8091 Zürich
About the job
The Cardiology Clinic is characterised by a broad range of outpatient and inpatient services, where interdisciplinary collaboration is practised on an equal footing.
The University Hospital Zurich is one of the largest hospitals in Switzerland. Our over 8,600 employees and around 700 trainees dedicate themselves daily to the well-being of our patients.
The University Hospital Zurich is one of the largest hospitals in Switzerland. Our over 8,600 employees and around 700 trainees dedicate themselves daily to the well-being of our patients.
Executive Assistant: Cardiology Clinic 80-100%
immediate start or by arrangement
Your contribution makes the difference
- You take the leading role in the executive secretariat, are responsible for day-to-day operations and ensure smooth processes as well as efficient collaboration
- You proactively support the clinic management in all administrative and organisational matters, keeping track of appointments, pending tasks and priorities
- You assist the clinic director and manage their agenda, appointments and travel arrangements
- You coordinate meetings, prepare decision-making documents and ensure follow-up on important resolutions including minute-taking
- You are responsible for the clinic’s personnel administration and act as the central interface to HR and other internal departments
- You manage contract and document administration and are responsible for administrative compliance issues
- You are the central contact point for internal and external stakeholders and represent our clinic professionally and service-oriented
- You are the business card of our clinic and responsible for the administrative care of our patients
- You actively participate in diverse projects and support their successful implementation
- You handle confidential personnel, patient and executive matters professionally and discreetly at all times
- You work hand in hand with the executive and clinic management team and cover absences and holidays as their deputy
What sets you apart
- You have a Federal VET Diploma as a commercial clerk; further training in commercial or business administration is an advantage
- You are close to completing or have already successfully completed further training as an executive assistant
- You bring several years of professional experience in a demanding assistant role; experience in healthcare, hospital environment or a similarly complex organisation is advantageous
- You remain calm and keep an overview even in hectic situations
- Thinking ahead, proactive action and independent decision-making are natural to you
- You impress with organisational talent as well as a high degree of responsibility, flexibility and resilience
- You communicate and correspond fluently in German and also have very good English skills
- You are proficient with common MS Office applications and quickly familiarise yourself with new digital systems and processes
- Discretion, loyalty and a responsible approach to confidential information are a matter of course for you.
Our benefits
We offer you a varied role in a progressive working environment characterised by high quality, independence, flexibility and responsibility. You have the opportunity to organise your workflows purposefully and independently in a dynamic environment. A motivated and committed team supports you actively in your role and in all matters.
University Hospital Zurich
8091 Zurich
8091 Zurich
