Automotive Administrative Assistant

About the Position

On behalf of our client, a well-known garage in the Lausanne region, we are looking for an Administrative Assistant. A true pillar of daily organisation, you ensure the administrative and logistical liaison between reception, the workshop, and management. This position can be temporary or permanent depending on the profile.

Your Main Tasks

• Reception & Switchboard: Ensure the physical reception of the garage's customers and manage the telephone switchboard (direct calls, take messages, provide information to clients).

• Mail & Flow Management: Handle incoming/outgoing mail, receive deliveries (spare parts, supplies) and ensure the proper order of reception and customer waiting areas.

• Housekeeping & Supplies: Monitor office supplies and consumables stock, then carry out restocking.

• Technical Files & Requests: Participate in preparing submission files, service offers, and quotes for fleet or private customer maintenance/repairs.

• Invoicing & Financial Follow-up: Prepare invoicing (workshop jobs, services) and handle the expense report follow-up for teams.

• Experience: Proven initial experience is essential in an administrative role, ideally within a garage, dealership, or the automotive/technical sector.

• IT Skills: Proficient in office software suite (Word, Excel, Outlook). Knowledge of automotive management software (DMS) is a plus.

• Languages: Perfect command of French, both spoken and written. Mastery or good knowledge of German or English is a valuable asset.

• Desired Qualities: Administrative rigour, proactivity, ability to manage priorities during busy periods (tyre changes, seasonal servicing) and excellent customer service skills.