Administrative, Accounting and HR Assistant

Mandated by one of our clients, a family business in the Lausanne area, we are looking for an Administrative Assistant.
Versatile, meticulous and organised, you ensure the smooth running of administrative, accounting and HR activities, while providing effective support to the various departments of the company.

Full-time position available immediately.

You will work in a human-sized company where your commitment will make a difference and where well-done work is recognised and rewarded.

• Proven experience of at least 5 years in an administrative HR and accounting role.
• Essential mastery of Winbiz as well as Microsoft Office tools.
• Discretion and respect for confidentiality.
• Excellent writing and interpersonal skills.
• Team spirit and adaptability.
• Good listening skills, diplomacy and customer orientation.

• Writing, formatting and monitoring of letters and various documents.
• Filing and archiving of physical and digital documents.
• Declaration and follow-up of vehicle claims.
• Updating and managing the geolocation system (badges).

• Collection, control and transmission of accounting documents.
• Filing and monitoring of supplier/creditor invoices.
• Issuing customer/debtor invoices.
• Monitoring debtor payments.
• Monitoring litigation files.

• Preparation of variable elements for payroll.
• Administrative follow-up of absences, leave, medical visits and other HR obligations.
• Reception and integration of new employees (employee files, equipment, materials).
• Management of sickness and accident declarations.
• Preparation of HR documents (contracts, amendments, warnings, contract termination procedures).
• Support and replacement (Back-up).